Shiv Shakti Tours & Travels runs transport for events and projects: delegates, commissioning and audit teams, trainees, with cars, Tempo Travellers and buses under one plan, an on-site coordinator at big events and one GST invoice.
Short answer
Can Shiv Shakti be the event and project transport vendor for offices and IT companies?
Yes. We provide transport for a set period: conferences, plant commissioning, audits, trainings and project teams, with several vehicles under one plan, for offices and IT companies in Ahmedabad, Gandhinagar and GIFT City: SG Highway, Prahlad Nagar, Ashram Road, Infocity and the GIFT City towers. Every vehicle is GPS-tracked and commercially permitted, the terms go into a written agreement (with an SLA and an NDA when you ask), and billing is one monthly GST invoice, split by department or cost centre if you need it.
This page is for organisations buying transport. Car owners: we run our own fleet and are not adding cars from owners at the moment (why).
BKey facts
Event and project transport for offices and IT companies: the key facts
The facts a purchase file usually asks for, in one place.
- Vendor
- Shiv Shakti Tours & Travels, GST and MSME registered
- In business
- Since 2018; rated 4.9 on Google
- Service
- Transport for a set period: conferences, plant commissioning, audits, trainings and project teams, with several vehicles under one plan
- For
- Office admin, facilities and HR teams
- Fleet
- Sedan, Ertiga, Innova Crysta, Tempo Traveller and bus; every car air-conditioned
- Tracking
- GPS on every vehicle; portal login and daily trip report
- Contract
- Written agreement; SLA and NDA on request; audits allowed
- Billing
- One monthly GST invoice; bank transfer; split by cost centre
- Contact
- +91 99745 30788, 24/7 · contact@shivshaktitoursandtravels.in
CFor Offices & IT
What do offices and IT companies need from a transport vendor?
The needs we plan around for offices and IT companies, before the first vehicle runs.
- Late-evening dropsDrops after late shifts and meetings, with the drop order agreed with HR; female drivers on request.
- Client visitsCars for client meetings across the city, billed to the right cost centre.
- Airport runsPickups and drops for travelling staff and visitors, with flight tracking.
- Hybrid rostersRosters that change day to day, with a cut-off time you set.
- GIFT City and GandhinagarRuns between Ahmedabad offices and GIFT City or Gandhinagar, about 25 to 30 km away.
- Data privacyEmployee names and addresses seen only by our office and the driver on that trip; your NDA signed.
DRequirement checklist
Does Shiv Shakti meet your vendor requirements?
Tick what your organisation asks of a transport vendor. Everything on this list is something we already provide; the ticked items go into your enquiry.
Tick what your company requires from a transport vendor.
Details and documents for each item are sent with our reply; nothing here names a client.
EScope of service
What exactly do we run for offices and IT companies?
The parts of event and project transport, and what we do in each.
| Part of the service | What we do |
|---|---|
| Planning | A transport plan from your schedule: arrivals, hotels, venues or sites, and departures. |
| Vehicles | Cars, our own Tempo Travellers and buses; several vehicles running together. |
| Coordination | One coordinator on our side, and an on-site coordinator at big events. |
| Project teams | Cars on call or kept at site for commissioning, audits and trainings. |
| Changes | Changes agreed with your team; cut-off times set by you. |
| Billing | All vehicles and days on one GST invoice, split by project if needed. |
FWhere
Where do we serve offices and IT companies?
We serve staff and guests at organisations in these areas; we never present any organisation as our client without its written approval.
| Area | Covers | More |
|---|---|---|
| Ahmedabad | SG Highway, Prahlad Nagar, Ashram Road and the airport | Corporate taxi service in Ahmedabad |
| GIFT City | Offices and hotels in GIFT City | Cars in Gandhinagar and GIFT City |
| Gandhinagar | The sector offices, Infocity and Mahatma Mandir | Mahatma Mandir taxi |
| Vadodara | Offices in the city, with cars available in Vadodara | Cars in Vadodara |
GOptions compared
Vendor, own fleet or app cabs: which suits offices and IT companies?
Three common ways to move people. The right one depends on volume, control and paperwork.
| Transport vendor (Shiv Shakti) | Own fleet | App cabs, per ride | |
|---|---|---|---|
| Who employs the drivers | The vendor | Your organisation | Each driver independently |
| Fixed routes, same driver | Yes, planned with you | Yes | No |
| Capital cost | None: you pay for use | Buying and maintaining vehicles | None |
| Backup vehicle | Sent by the vendor | You arrange it | Book another ride |
| GPS portal and daily report | Yes | If you buy a system | Per-ride receipts |
| One monthly GST invoice | Yes, by cost centre | Your own accounts | One receipt per ride |
| SLA and NDA | On request | Internal | Not usually |
| Papers for an audit | Shown on request | You keep them | Not available |
General comparison for planning; app and own-fleet arrangements vary.
HReporting
What do we report, and how often?
Reports come from the trip records and duty slips, by email, with the monthly invoice.
What your monthly report shows
A layout of the report you receive, by field. The figures come from your own trips; nothing here is sample data.
- Trips by dayEvery run, vehicle and driver per dayAt close-out
- Arrivals and departuresWho was met and dropped, and whenAt close-out
- Vehicles usedDays and kilometres per vehicleAt close-out
- ChangesWhat changed and when it was agreedAt close-out
- IssuesDelays or complaints and what we didAt close-out
- Cost by projectSpend split by project or cost centreOn request
IContract timeline
How do offices and IT companies add us as a vendor?
From the first enquiry to the first monthly review; the early steps can run in parallel.
- Send the schedule. Dates, venues or sites, hotels, people and arrivals.
- Transport plan. We propose vehicles, timings and the coordination.
- Vendor documents. We complete your vendor form and send our papers.
- Confirm. You approve the plan and the price.
- Driver list. Drivers, vehicles and phone numbers sent before day one.
- Event days. Our coordinator runs the plan; your team calls one number.
- Close-out. The last departures and a summary of trips.
- Invoice. One GST invoice for the event or project.
JRisk and response
What happens when something goes wrong?
The problems purchase teams ask about, and what we do about each.
Arrivals bunch together
What we do: The plan spreads cars across arrivals, with shared pickups where flights land close together.
The schedule changes on the day
What we do: Your team tells our coordinator; vehicles are moved and the change is confirmed in writing.
A vehicle breaks down mid-event
What we do: A replacement vehicle is sent and the coordinator rearranges the runs.
A late finish
What we do: Drivers stay for the late runs; driving between 10 PM and 6 AM carries the night charge, shown in the plan.
A late meeting runs over
What we do: The car waits or the drop is moved; driving between 10 PM and 6 AM carries the night charge.
KCommercials
How is event and project transport priced and billed?
Rates and contract prices are quoted per organisation; these are the terms that apply.
- Pricing
- Quoted per event or project from the plan
- Cars
- Per km at our rates, or as full days (300 km minimum + ₹300)
- Tempo Travellers, buses
- Quoted on call
- Night
- 20% between 10 PM and 6 AM
- Coordinator
- On-site coordinator at big events
- Invoice
- One GST invoice, split by project if needed
- Payment
- Bank transfer, with a credit period agreed per company
- Changes
- Agreed with your team before the day
LGlossary
Terms used in event and project transport contracts
Plain definitions of the words in our proposals and agreements.
- Transport plan
- The schedule of vehicles, drivers and timings for an event or project.
- Shuttle
- A vehicle running a fixed loop between hotels and a venue or site.
- On-site coordinator
- Our person at the venue who runs the vehicles on the day.
- Commissioning
- Setting up and starting a new line or plant, often with visiting teams.
- Close-out
- The summary of trips and the final invoice after the event.
- Full-day car
- A car billed at 300 km a day minimum plus driver allowance.
- Hybrid roster
- A staff schedule that changes day to day as people work from office or home.
- Drop order
- The order in which staff are dropped on a route, agreed with HR.
MEnquiry
How do you ask for a proposal?
Fill in the details and send the enquiry by WhatsApp or email. The requirements you ticked are included. We reply with our vendor documents and a proposal.
Transport vendor enquiry.
Nothing is sent until you press a button. We reply with our vendor documents and a proposal.NQuestions
Questions about event and project transport for offices and IT companies
Anything else? Call +91 99745 30788 or email contact@shivshaktitoursandtravels.in.
How is event or project transport priced?
It is quoted per event or project from the transport plan. Cars are billed at our per-km rates or as full days; Tempo Travellers and buses are quoted on call.
Do you provide an on-site coordinator?
Yes, at big events, so your team has one person to talk to on the day.
Can you move a commissioning team for several weeks?
Yes, with cars on call or kept at the site for the length of the project.
Can the plan change on the day?
Yes. Changes are agreed with your team and confirmed in writing.
Do you send one invoice?
Yes, one GST invoice for the event or project, split by cost centre if you need it.
Do you serve offices in GIFT City and Gandhinagar?
Yes, as well as Ahmedabad (SG Highway, Prahlad Nagar, Ashram Road) and Vadodara.
Can you handle rosters that change every day?
Yes. You set a cut-off time for changes, and the routes are planned for the next day.
Do you provide female drivers for late drops?
Female drivers are available on request; the drop order for late shifts is agreed with your HR team.
Do you name your clients?
No. We never present an organisation as our client without its written approval; we can share references once a client agrees.
How do we start?
Send the requirement by WhatsApp, call or email. We send our vendor documents, then a proposal, and most organisations start with a pilot.
OSources
Where do these facts come from?
Every term on this page comes from our published terms and the owner-confirmed answers in our Knowledge Hub.
PKeep planning
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