How Long Are Employee Trip Records Kept?

How long are trip records kept?

Short answer

For the period your company sets in the agreement.

Trip records and booking details are kept for the period the company sets in the agreement. During that time they can be supplied as trip-wise records (date, route, km, car) in Excel or PDF, together with monthly summaries, for audits and HR reviews.

Answered by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels · Last checked 1 November 2026 · 1 min read

24/7all shifts, one number

GSTand MSME registered

8+ yrsin business, since 2018

4.9rated on Google

Key facts: trip record retention

Period: Set by the company
Format: Excel or PDF
Content: Date, route, km, car
Use: Audits, HR, finance

Are records audit-ready?

Yes; see transport records for audits, and the written logs of breakdowns and replacements.

Where can I read the full guide?

This answer is part of our decision guide Using trip data for HR decisions, written for HR heads, admin, finance and purchase managers. The guide has an executive summary, tables, checklists and the questions to ask a vendor. Related questions from the same guide:

Where do these facts come from?

The facts on this page were confirmed by the owner in October 2026.

Owner-confirmed company facts (9 October 2026 questionnaires; 24 October 2026 packages; 30 October 2026 shift transport facts).
The decision guide Using trip data for HR decisions.
Terms and conditions: published rates and terms.

About this answer

Written and checked by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels, a GST- and MSME-registered taxi and car rental company in business since 2018. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Rated 4.9 on Google.

To cite this answer:Shiv Shakti Tours & Travels, "How long are trip records kept?", updated 1 November 2026, https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-long-are-trip-records-kept/

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Send the company, location and what you need to move. We reply with our vendor documents and a proposal.

Shiv Shakti Tours & Travels, Hansalpur Circle, Near SMG (Maruti Suzuki) Plant, Becharaji, Gujarat 384210 · Ahmedabad office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061 · Open 24/7 · See our Terms and Cancellation & Refund Policy.