Key facts: records for audits
- Trip records
- Trip-wise, Excel or PDF, on request
- Each trip
- Duty slip and boarding list
- Vehicle papers
- RC, insurance, permit, fitness, PUC
- Service records
- Per vehicle
- Logs
- Breakdowns, cancellations, replacements
- Policies
- Written safety policy and data-handling procedures
How long are records kept?
For the period your company sets in the agreement.
Are vehicle documents kept current?
Yes, and you are told before a vehicle document is due for renewal.
Can auditors visit?
Yes; vendor audits are allowed and you may inspect the vehicles.
See vendor audits.
Where do these facts come from?
The facts on this page were confirmed by the owner in October 2026.
- Owner-confirmed facts, 30 October 2026: pricing models, fixed rates for the term, uniforms, ID cards, company name on vehicles, boarding lists; and the 9 October 2026 company questionnaires.
- Terms and conditions: published rates and terms.
About this answer
Written and checked by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels, a GST- and MSME-registered taxi and car rental company in business since 2018. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Rated 4.9 on Google.
To cite this answer:Shiv Shakti Tours & Travels, "Can you give transport records for our ISO, customer or compliance audits?", updated 30 October 2026, https://www.shivshaktitoursandtravels.in/answers/shift-transport/transport-records-for-audits/