Are empty kilometres a cost?

Yes, fuel and wear with no passengers.

Do you keep a spare vehicle for us?

We send a backup under a plan agreed per location.

Do you renew our vehicles' papers?

We keep our own vehicles' papers valid and show them on request.

Hidden Costs of Company Vehicles, Explained

Which costs of company vehicles are usually missed?

Short answer

Depreciation, financing, spares, leave cover, records and management time.

The costs most often missed are depreciation, financing (interest, or the return the money would earn elsewhere), permit and paper renewals and the time to manage them, a spare vehicle for breakdowns, relief drivers for leave and absence, GPS and records for audits, empty kilometres to the first pickup, and management time spent on dispatch and breakdowns.

Answered by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels · Last checked 1 November 2026 · 1 min read

24/7all shifts, one number

GSTand MSME registered

8+ yrsin business, since 2018

4.9rated on Google

Key facts: hidden vehicle costs

Capital costs: Depreciation, financing
Compliance: Permits, fitness, PUC, insurance renewals
Continuity: Spare vehicle, relief drivers
Overheads: GPS, records, manager hours

Where do we find these numbers?

In the fixed-asset register, insurance and admin budgets, maintenance ledgers and a simple estimate of manager hours per month spent on transport.

Where can I read the full guide?

This answer is part of our decision guide Own fleet or vendor: the full cost, written for HR heads, admin, finance and purchase managers. The guide has an executive summary, tables, checklists and the questions to ask a vendor. Related questions from the same guide:

Where do these facts come from?

The facts on this page were confirmed by the owner in October 2026.

Owner-confirmed company facts (9 October 2026 questionnaires; 24 October 2026 packages; 30 October 2026 shift transport facts).
The decision guide Own fleet or vendor: the full cost.
Terms and conditions: published rates and terms.

About this answer

Written and checked by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels, a GST- and MSME-registered taxi and car rental company in business since 2018. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Rated 4.9 on Google.

To cite this answer:Shiv Shakti Tours & Travels, "Which costs of company vehicles are usually missed?", updated 1 November 2026, https://www.shivshaktitoursandtravels.in/answers/transport-decisions/hidden-costs-of-company-vehicles/

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Shiv Shakti Tours & Travels, Hansalpur Circle, Near SMG (Maruti Suzuki) Plant, Becharaji, Gujarat 384210 · Ahmedabad office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061 · Open 24/7 · See our Terms and Cancellation & Refund Policy.