How do you compare a vendor quote with own-fleet cost?

Key facts: comparing quotes

Step 1

Write the service standard

Step 2

Cost twelve months of own fleet

Step 3

Quotes on the same standard

Step 4

Normalise, then pilot

Which pricing model should we ask for?

Ask for the model that matches your routes, or two side by side: a fixed monthly price per vehicle with a km limit, a price per trip, or per km on actuals.

Where can I read the full guide?

This answer is part of our decision guide Own fleet or vendor: the full cost, written for HR heads, admin, finance and purchase managers. The guide has an executive summary, tables, checklists and the questions to ask a vendor. Related questions from the same guide:

• What is the true cost of running an own fleet?
• Is a transport vendor cheaper than an own fleet?
• Which costs of company vehicles are usually missed?
• What is included in a transport vendor's monthly price?

Where do these facts come from?

The facts on this page were confirmed by the owner in October 2026.

• Owner-confirmed company facts (9 October 2026 questionnaires; 24 October 2026 packages; 30 October 2026 shift transport facts).
• The decision guide Own fleet or vendor: the full cost.
• Terms and conditions: published rates and terms.