Key facts: charging and attendance
- Charging basis
- Per vehicle or per trip
- Per head
- No
- Low attendance on a day
- Vehicle runs; charge unchanged
- Lasting drop
- Vehicles resized or routes merged on request
- Cancelled trip
- Free if cancelled before the car leaves the garage
- Holiday or shutdown
- Tell us in advance and those runs are not charged
- Billing
- Monthly invoice with every trip listed
- Seat use reports
- On request
Why per vehicle and not per head?
The car, driver and fuel cost the same whether four or six people are aboard. Charging per vehicle keeps the price simple and predictable: you know each month's cost from the routes, not from attendance registers.
| Day | Staff on an Ertiga route | Charge |
|---|---|---|
| Normal | 6 | The route's per-vehicle charge |
| Some leave | 4 | Same charge |
| Run cancelled before the car leaves | 0 | No charge |
How do you cut cost when attendance stays low?
Send us the new headcount per route. A route that now carries three people can move from an Ertiga to a sedan, two thin routes can be merged into one, or a vehicle can be dropped from the plan.
Ask for a seat occupancy report to see which routes run light. See also reducing employee transport costs.
What about holidays and shutdowns?
Tell us the dates in advance and those runs are taken off the plan. A run cancelled before the car leaves the garage is not charged; once the car has left, it is.
Where do these facts come from?
The charging basis on this page was confirmed by the owner on 9 October 2026; cancellation terms are from Shiv Shakti Tours & Travels' published terms.
- Per-vehicle charging confirmed by the owner on 9 October 2026.
- Terms and conditions: cancellation once the vehicle has left the garage.
About this answer
Written and checked by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels, a GST- and MSME-registered taxi and car rental company in business since 2018. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Rated 4.9 on Google.
To cite this answer:Shiv Shakti Tours & Travels, "How do you calculate charges when employee attendance is lower than expected?", updated 9 October 2026, https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/charges-when-attendance-is-low/