Key facts: where the savings are
- Fill seats
- An empty seat costs the same as a full one
- Right-size
- Smallest vehicle that fits the route
- Combine points
- Fewer stops, shorter runs
- Link shift runs
- Drop the incoming shift and take the outgoing one home
- Cut empty kilometres
- Plan routes so vehicles do not return empty
- Review routes
- Whenever headcount or shifts change
- Fixed monthly package
- Makes the cost predictable
- Rates
- Sedan ₹12/km · Ertiga ₹13/km · Innova Crysta ₹18/km
What are the six main ways to cut cost?
Each one reduces either the kilometres driven or the number of empty seats.
Fill every seat
Group staff from nearby areas so each vehicle runs full.
Right-size each vehicle
Six staff fit one Ertiga (₹13/km) instead of two sedans (₹24/km).
Combine pickup points
Fewer stops shorten the run and the kilometres.
Link shift runs
One trip to the gate drops one shift and collects the next.
Avoid empty returns
Plan routes so vehicles carry staff in both directions where possible.
Review regularly
When staff join, leave or move, re-plan the routes.
What does right-sizing save?
On a route with 6 staff, 40 km each way, twice a day: two sedans drive 320 km a day (₹3,840), one Ertiga drives 160 km (₹2,080). That is ₹1,760 a day saved on one route, at per-km rates.
See choosing vehicles by headcount and budget for the full worked example.
How do we start a cost review?
Send your current routes, headcount per route and shift timings. We suggest a revised plan and show what it would cost at our rates, so you can compare.
Where do these facts come from?
Rates and seats on this page are Shiv Shakti Tours & Travels' published figures; the per-seat costs and the route example are worked from them for illustration.
- Services and rates: per-km rates and seats (the per-seat costs and the example are worked from these).
About this answer
Written and checked by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels, a GST- and MSME-registered taxi and car rental company in business since 2018. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Rated 4.9 on Google.
To cite this answer:Shiv Shakti Tours & Travels, "How can we reduce employee transportation costs through optimized routes?", updated 9 October 2026, https://www.shivshaktitoursandtravels.in/answers/employee-transport/reduce-employee-transport-costs/