Key facts: vehicles and cost per seat
- Sedan
- 4 seats · ₹12/km · ₹3.00 per seat-km when full
- Ertiga
- 6 seats · ₹13/km · about ₹2.17 per seat-km when full
- Innova Crysta
- 7 seats · ₹18/km · about ₹2.57 per seat-km when full
- Tempo Traveller and bus
- Own vehicles · quoted for routes and shifts
- Biggest saving
- Filling seats: an empty seat still costs money
- Monthly packages
- Quoted for your routes and shifts
- Billing
- Monthly consolidated invoice for approved accounts
- Proposal
- We suggest the mix from your headcount and shift data
What does the right mix look like in practice?
Take one route with 6 employees travelling 40 km each way, twice a day (160 km a day). Two sedans would drive 320 km; one Ertiga drives 160 km. The table shows the daily cost at our published per-km rates.
| Option | Vehicles | Km a day | Daily cost |
|---|---|---|---|
| Two sedans | 2 × ₹12/km | 320 | ₹3,840 |
| One Ertiga | 1 × ₹13/km | 160 | ₹2,080 |
| One Innova Crysta (1 spare seat) | 1 × ₹18/km | 160 | ₹2,880 |
Illustration at per-km rates only; a monthly package is quoted for your actual routes, shifts and days.
How do you size a fleet for staff transport?
List each route with its headcount per shift, then pick the smallest vehicle that seats them with a little spare for growth. Combine nearby routes where it saves kilometres, and use buses for the largest groups.
- Headcount per route per shift, not the plant total.
- Smallest vehicle that fits, with a seat or two spare.
- Combine nearby pickup points to fill seats.
- Buses and Tempo Travellers for big groups on one corridor.
- Review monthly as attendance changes.
What if attendance changes from day to day?
Tell us when headcount on a route changes for a period, and we adjust the vehicles. Regular reviews of seat use keep the cost down as your workforce changes.
See extra vehicles at peak times and reducing employee transport costs.
Where do these facts come from?
Rates and seats on this page are Shiv Shakti Tours & Travels' published figures; the per-seat costs and the route example are worked from them for illustration.
- Services and rates: per-km rates and seats (per-seat costs are worked from these).
- Daily staff commute guide: shift transport.
About this answer
Written and checked by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels, a GST- and MSME-registered taxi and car rental company in business since 2018. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Rated 4.9 on Google.
To cite this answer:Shiv Shakti Tours & Travels, "How can we select the right vehicle for our employee count and transportation budget?", updated 9 October 2026, https://www.shivshaktitoursandtravels.in/answers/cars-and-fleet/right-vehicle-for-employee-count-and-budget/