How many vehicles can you provide for one event?

It depends on the dates; tell us the numbers early and we confirm what we can provide, subject to availability.

Can delegates be picked up from the airport?

Yes, with flight tracking and a name board on request.

Do you provide one invoice for the event?

Yes, a GST invoice for the whole event.

Can the plan change after we confirm?

Yes; send updates and we revise the plan and the quote.

Can you put a transport coordinator on site at a major event?

Yes, an on-site coordinator can be provided for big events.

Multiple Vehicles for Conferences & Events

Can you arrange multiple vehicles for conferences and business gatherings?

Short answer

Yes: one plan for airport, hotel and venue transport.

Yes. Shiv Shakti Tours & Travels arranges several vehicles for conferences, meetings and business gatherings: sedans and Innova Crystas for speakers and executives, Tempo Travellers and buses for delegates, and airport and hotel pickups timed to each arrival. The whole plan is quoted together and billed on one GST invoice.

Answered by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels · Last checked 9 October 2026 · 2 min read

Mixedfleet: cars to buses

Trackedflights for arrivals

1quote and invoice

Earlyplanning recommended

Key facts: conference transport

Vehicles: Sedans, Ertigas, Innova Crystas, Tempo Travellers, buses
Arrivals: Airport pickups with flight tracking; station pickups
Daily runs: Hotel to venue and back
Executives: Innova Crysta with a driver for the day
Quote: Based on dates, duration, attendee numbers and routes
Availability: Subject to availability; plan early
Invoice: One GST invoice for the event
Coordination: One contact for all vehicles

How is an arrivals schedule built?

Send us the list of attendees with flight or train times. We group arrivals that are close together into shared vehicles and send separate cars for the rest, all tracked.

Arrival pattern	Vehicle plan
Many attendees on one flight	Tempo Traveller at arrivals
Arrivals spread over the day	Sedans or Ertigas per arrival
Speakers and VIPs	Innova Crysta with a name board
Hotel to venue each morning	Bus or Tempo Traveller on a fixed time

What do you need for a quote?

The event dates and duration, the venue and hotels, the number of attendees and executives, and the arrival list if you have it. We reply with a vehicle plan and one quote.

Changes are normal before an event: send updates and we revise the plan. See how quotes work.

How do changes on the day work?

One contact on our side handles the vehicles. If a session runs late or an arrival changes, call or WhatsApp and we move the vehicles; the coordinator can follow cars on live location.

See corporate event transport and extra vehicles at peak times.

Where do these facts come from?

Every rate, term and condition on this page is from Shiv Shakti Tours & Travels' own published terms and policies.

Corporate event transport.
Arrival pickup guide: flight tracking, name board.

About this answer

Written and checked by Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels, a GST- and MSME-registered taxi and car rental company in business since 2018. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Rated 4.9 on Google.

To cite this answer:Shiv Shakti Tours & Travels, "Can you arrange multiple vehicles for conferences and business gatherings?", updated 9 October 2026, https://www.shivshaktitoursandtravels.in/answers/outstation/multiple-vehicles-for-conferences/

Talk to us

Call or WhatsApp any time. We answer in English, Gujarati and Hindi, and confirm the car and fare before you travel.

Shiv Shakti Tours & Travels, Hansalpur Circle, Near SMG (Maruti Suzuki) Plant, Becharaji, Gujarat 384210 · Ahmedabad office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061 · Open 24/7 · See our Terms and Cancellation & Refund Policy.