# How agencies book with us: from first message to invoice - URL: https://www.shivshaktitoursandtravels.in/travel-agents/how-travel-agents-book-with-us.html - Page title: How Travel Agents Book Cars with Shiv Shakti | Gujarat - Summary: How travel agencies book cars and drivers in Gujarat with Shiv Shakti: what to send, confirmation, driver details, changes, invoice. +91 99745 30788, 24/7. - Published: 2026-10-23 - Last updated: 2026-10-23 For agents · Booking steps Booking a car and driver for your guests with Shiv Shakti Tours & Travels takes one WhatsApp message or one call. This page lists exactly what to send, what you get back, how changes and cancellations work, and how the trip is invoiced, so your team can book without guesswork. - WhatsApp or call - 24/7 bookings - GST invoice to your agency - By [Vaibhaviba Bhavsinh Solanki](https://www.shivshaktitoursandtravels.in/author/vaibhaviba-bhavsinh-solanki.html) - Updated 23 October 2026 - 5 min read Booking sheet What to send us | 1 | Agency name and contact | |---|---| | 2 | Dates and pickup time | | 3 | Pickup point and route | | 4 | Guests and luggage | | 5 | Name for the board | | 6 | Billing: per trip or monthly | That is all we need to confirm the car, the agent rate and the driver. 6 details to send Short answer ## How does a travel agency book a car with Shiv Shakti? Send the dates, pickup point, route, guests and the name for the board by WhatsApp to +91 99745 30788, or call. We reply with the car and your agent rate; once you confirm, we send the driver's name, phone and car number before the pickup, run the trip under your agency's name, and invoice your agency after it. 1 message to book 24/7 bookings and changes 8 h free cancellation window GST invoice to your agency Step by step ## What are the booking steps? Six steps; most bookings are confirmed in one conversation. - Send the details. Agency name, dates, pickup time and place, route or tour, guests, luggage and the name for the board, by WhatsApp or call. - Get the car and rate. We suggest the car for the group and send your agent rate for the trip. - Confirm. Confirm by WhatsApp. For long multi-day tours, a part-advance may be agreed. - Get the driver details. Before the pickup we send the driver's name, phone number and car number to your agency. - The trip runs. The driver meets your guests with your board; your team can reach us 24/7 for changes. - Invoice and pay. A GST invoice to your agency; payment by bank transfer, cash or UPI after the trip, or on the monthly invoice for regular agencies. Changes ## What happens if the plan changes? Plans change; this is how each kind of change is handled. | Change | What happens | |---|---| | Pickup time moves | Tell us as early as you can; we move the driver. | | Flight or train is late | We track it; 30 minutes of waiting are free, then ₹100 an hour. | | Guests add a stop | The driver checks with your team, then adds it; extra kilometres at the agreed rate. | | Tour gets longer | Each extra day adds at least 300 km and the ₹300 driver allowance. | | Cancellation 8 hours or more before pickup | Free. | | Cancellation after the car has left the garage | Charges apply. | Your guests, your brand ## What stays white-label? Every booking you send runs under your agency's name. ### Your name on the board The driver meets your guests with your agency's name on the board, at the airport, the station or the hotel. ### Your customers stay yours The driver does not hand out our number or card, and we never contact your guests to sell them a trip. ### Driver details to you first Before pickup we send you the driver's name, phone number and car number, to pass on to your guests. ### GPS on every car Every car is GPS-tracked, and we can share the live location with you while your guests travel. ### A backup car if needed If a car breaks down or a driver cannot come, we send another car. ### One number, 24/7 Your team calls one number at any hour for changes, delays or problems: +91 99745 30788. For agencies ## What are the terms for agencies? Agent rates on request, a GST invoice in your agency's name, payment by bank transfer or after the trip, a monthly invoice with credit for regular agencies, and a part-advance that may be agreed for long tours. - **Agent rates:** Special rates for agencies, on request (call or WhatsApp) - **Public rates:** Sedan ₹12/km · Ertiga ₹13/km · Innova Crysta ₹18/km - **Multi-day tours:** At least 300 km a day, plus ₹300 a day driver allowance - **Driver on tour:** The allowance covers the driver's food; the agency or hotel arranges the driver's night stay - **Extras:** Tolls, parking and state tax at actual cost; 20% for driving between 10 PM and 6 AM - **White-label:** Name board with your agency's name; we never contact your customers to sell - **Payment:** Cash or UPI after the trip, or bank transfer; monthly invoice and credit for regular agencies - **Long tours:** A part-advance may be agreed for long multi-day tours - **Invoice:** GST invoice in your agency's name - **Cancellation:** Free at least 8 hours before pickup; charges once the car has left the garage Quote builder ## Want to try it now? Fill in the form: it writes the booking message for you. Nothing is sent until you press the button. Your message Hi Shiv Shakti, agency quote request. Nothing is sent until you press the button. We reply with your agent rate and the cars. Questions ## Questions agencies ask about booking Anything else? Call +91 99745 30788. **How far ahead should an agency book?** As early as you know the dates; for festival seasons, Rann Utsav weekends and long tours, book weeks ahead. Short-notice bookings are taken 24/7 when a car is free. **Can we book pickups for night arrivals?** Yes, 24/7. Driving between 10 PM and 6 AM adds 20%. **Can we book by email?** Yes, at contact@shivshaktitoursandtravels.in, but WhatsApp or a call is quicker for confirmations. **When do we get the driver's details?** Before the pickup: the driver's name, phone number and car number go to your agency first. **What is the cancellation policy?** Free cancellation at least 8 hours before pickup; charges apply once the car has left the garage. **Is an advance needed?** Not for transfers and short trips. A part-advance may be agreed for long multi-day tours. Keep planning ## More for travel agencies - All tours and services for travel agents The travel-agent hub Link: https://www.shivshaktitoursandtravels.in/travel-agents/ - Agent rates and billing How agencies pay Link: https://www.shivshaktitoursandtravels.in/travel-agents/agent-rates-billing-payment.html - White-label transport Your brand, our cars Link: https://www.shivshaktitoursandtravels.in/travel-agents/white-label-transport-for-travel-agents.html - Multi-day car with driver What a tour includes Link: https://www.shivshaktitoursandtravels.in/travel-agents/multi-day-car-with-driver-gujarat.html - FAQ for agencies All the common questions Link: https://www.shivshaktitoursandtravels.in/travel-agents/travel-agent-faq-gujarat.html - How to choose a ground-transport partner The checklist for agencies Link: https://www.shivshaktitoursandtravels.in/travel-agents/choose-ground-transport-partner-gujarat.html SST Written by [Vaibhaviba Bhavsinh Solanki](https://www.shivshaktitoursandtravels.in/author/vaibhaviba-bhavsinh-solanki.html), owner of Shiv Shakti Tours & Travels: GST and MSME registered, 8+ years in business, with a branch at Hansalpur Circle, Becharaji, and a head office in Ghatlodiya, Ahmedabad. Rates and terms last checked 23 October 2026. Fares on this page are indicative and worked out at our public rates; agent rates are on request. Distances between stops are approximate road distances and are confirmed when you book. Spotted something out of date? [Tell us](https://www.shivshaktitoursandtravels.in/contact.html). Agency desk ## Send your first booking One message with the six details above. We reply with the agent rate and the car. Shiv Shakti Tours & Travels · Branch: Hansalpur Circle, Becharaji, Near SMG (Maruti Suzuki) Plant, Gujarat 384210 · Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061 · Open 24/7 · [Terms](https://www.shivshaktitoursandtravels.in/terms-and-conditions.html) · [Cancellation & refunds](https://www.shivshaktitoursandtravels.in/cancellation-refund-policy.html) ## Contact - Book or ask: call or WhatsApp +91 99745 30788 (24/7), contact@shivshaktitoursandtravels.in - Branch: Hansalpur Circle, Becharaji, Near SMG (Maruti Suzuki) Plant, Gujarat 384210 - Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad, Gujarat 380061 - Fares are indicative and confirmed on call; tolls, parking, state tax and the 20% night charge (10 PM to 6 AM) are extra.