# Event and project transport vendor for offices and IT companies: run to a written contract - URL: https://www.shivshaktitoursandtravels.in/transport-vendor/event-project-transport-for-offices-it-companies.html - Page title: Event & Project Transport Vendor for Offices & IT Companies - Summary: Event and project transport for offices and IT companies in Gujarat: GPS, SLA on request, audits, monthly GST invoice. - Published: 2026-10-29 - Last updated: 2026-10-29 File EVE-OFF For Admin, facilities and HR teams Shiv Shakti Tours & Travels provides transport for a set period: conferences, plant commissioning, audits, trainings and project teams, with several vehicles under one plan, for offices and IT companies in Ahmedabad, Gandhinagar and GIFT City: SG Highway, Prahlad Nagar, Ashram Road, Infocity and the GIFT City towers. This vendor file holds what office admin, facilities and HR teams need to add us as a supplier: what we run, the requirements we meet, how the contract works, how we bill and how we handle problems. - Event and project transport - Offices and IT companies - SLA, NDA, audits on request - By [Vaibhaviba Bhavsinh Solanki](https://www.shivshaktitoursandtravels.in/author/vaibhaviba-bhavsinh-solanki.html) - Updated 29 October 2026 - 10 min read Several vehicles, one plan On-site coordinator at big events Short contracts GST one invoice Vendor profile Transport supplier - **Vendor:** Shiv Shakti Tours & Travels - **Registration:** GST and MSME registered - **In business:** Since 2018 (8+ years) - **Head office:** Ghatlodiya, Ahmedabad - **Branch:** Hansalpur Circle, Becharaji (SMG plant) - **Fleet:** Sedan, Ertiga, Innova Crysta, Tempo Traveller, bus - **Tracking:** GPS on every vehicle; portal login on request - **Billing:** GST invoice, monthly; bank transfer Documents, vendor form and vehicle papers on request. [One-page vendor profile (PDF)](https://www.shivshaktitoursandtravels.in/img/shiv-shakti-vendor-profile.pdf) GST MSME In one line Shiv Shakti Tours & Travels runs transport for events and projects: delegates, commissioning and audit teams, trainees, with cars, Tempo Travellers and buses under one plan, an on-site coordinator at big events and one GST invoice. Short answer ## Can Shiv Shakti be the event and project transport vendor for offices and IT companies? Yes. We provide transport for a set period: conferences, plant commissioning, audits, trainings and project teams, with several vehicles under one plan, for offices and IT companies in Ahmedabad, Gandhinagar and GIFT City: SG Highway, Prahlad Nagar, Ashram Road, Infocity and the GIFT City towers. Every vehicle is GPS-tracked and commercially permitted, the terms go into a written agreement (with an SLA and an NDA when you ask), and billing is one monthly GST invoice, split by department or cost centre if you need it. 8+ yrs in business, since 2018 GST and MSME registered 24/7 one number for your team 4.9 rated on Google This page is for organisations buying transport. Car owners: we run our own fleet and are not adding cars from owners at the moment ([why](https://www.shivshaktitoursandtravels.in/answers/cars-and-fleet/attach-your-car/)). B Key facts ## Event and project transport for offices and IT companies: the key facts The facts a purchase file usually asks for, in one place. - **Vendor:** Shiv Shakti Tours & Travels, GST and MSME registered - **In business:** Since 2018; rated 4.9 on Google - **Service:** Transport for a set period: conferences, plant commissioning, audits, trainings and project teams, with several vehicles under one plan - **For:** Office admin, facilities and HR teams - **Fleet:** Sedan, Ertiga, Innova Crysta, Tempo Traveller and bus; every car air-conditioned - **Tracking:** GPS on every vehicle; portal login and daily trip report - **Contract:** Written agreement; SLA and NDA on request; audits allowed - **Billing:** One monthly GST invoice; bank transfer; split by cost centre - **Contact:** +91 99745 30788, 24/7 · contact@shivshaktitoursandtravels.in C For Offices & IT ## What do offices and IT companies need from a transport vendor? The needs we plan around for offices and IT companies, before the first vehicle runs. - Late-evening drops Drops after late shifts and meetings, with the drop order agreed with HR; female drivers on request. - Client visits Cars for client meetings across the city, billed to the right cost centre. - Airport runs Pickups and drops for travelling staff and visitors, with flight tracking. - Hybrid rosters Rosters that change day to day, with a cut-off time you set. - GIFT City and Gandhinagar Runs between Ahmedabad offices and GIFT City or Gandhinagar, about 25 to 30 km away. - Data privacy Employee names and addresses seen only by our office and the driver on that trip; your NDA signed. D Requirement checklist ## Does Shiv Shakti meet your vendor requirements? Tick what your organisation asks of a transport vendor. Everything on this list is something we already provide; the ticked items go into your enquiry. - - - - - - - - - - - - Your requirements Tick what your company requires from a transport vendor. Details and documents for each item are sent with our reply; nothing here names a client. E Scope of service ## What exactly do we run for offices and IT companies? The parts of event and project transport, and what we do in each. | Part of the service | What we do | |---|---| | Planning | A transport plan from your schedule: arrivals, hotels, venues or sites, and departures. | | Vehicles | Cars, our own Tempo Travellers and buses; several vehicles running together. | | Coordination | One coordinator on our side, and an on-site coordinator at big events. | | Project teams | Cars on call or kept at site for commissioning, audits and trainings. | | Changes | Changes agreed with your team; cut-off times set by you. | | Billing | All vehicles and days on one GST invoice, split by project if needed. | F Where ## Where do we serve offices and IT companies? We serve staff and guests at organisations in these areas; we never present any organisation as our client without its written approval. | Area | Covers | More | |---|---|---| | Ahmedabad | SG Highway, Prahlad Nagar, Ashram Road and the airport | [Corporate taxi service in Ahmedabad](https://www.shivshaktitoursandtravels.in/corporate/ahmedabad-corporate-taxi-service.html) | | GIFT City | Offices and hotels in GIFT City | [Cars in Gandhinagar and GIFT City](https://www.shivshaktitoursandtravels.in/corporate-car-rental/8-hours-80-km-car-rental-gandhinagar-gift-city.html) | | Gandhinagar | The sector offices, Infocity and Mahatma Mandir | [Mahatma Mandir taxi](https://www.shivshaktitoursandtravels.in/blog/mahatma-mandir-taxi.html) | | Vadodara | Offices in the city, with cars available in Vadodara | [Cars in Vadodara](https://www.shivshaktitoursandtravels.in/corporate-car-rental/8-hours-80-km-car-rental-vadodara.html) | G Options compared ## Vendor, own fleet or app cabs: which suits offices and IT companies? Three common ways to move people. The right one depends on volume, control and paperwork. | | Transport vendor (Shiv Shakti) | Own fleet | App cabs, per ride | |---|---|---|---| | Who employs the drivers | The vendor | Your organisation | Each driver independently | | Fixed routes, same driver | Yes, planned with you | Yes | No | | Capital cost | None: you pay for use | Buying and maintaining vehicles | None | | Backup vehicle | Sent by the vendor | You arrange it | Book another ride | | GPS portal and daily report | Yes | If you buy a system | Per-ride receipts | | One monthly GST invoice | Yes, by cost centre | Your own accounts | One receipt per ride | | SLA and NDA | On request | Internal | Not usually | | Papers for an audit | Shown on request | You keep them | Not available | General comparison for planning; app and own-fleet arrangements vary. H Reporting ## What do we report, and how often? Reports come from the trip records and duty slips, by email, with the monthly invoice. Monthly report ### What your monthly report shows A layout of the report you receive, by field. The figures come from your own trips; nothing here is sample data. - Trips by day Every run, vehicle and driver per day At close-out - Arrivals and departures Who was met and dropped, and when At close-out - Vehicles used Days and kilometres per vehicle At close-out - Changes What changed and when it was agreed At close-out - Issues Delays or complaints and what we did At close-out - Cost by project Spend split by project or cost centre On request I Contract timeline ## How do offices and IT companies add us as a vendor? From the first enquiry to the first monthly review; the early steps can run in parallel. - Send the schedule. Dates, venues or sites, hotels, people and arrivals. - Transport plan. We propose vehicles, timings and the coordination. - Vendor documents. We complete your vendor form and send our papers. - Confirm. You approve the plan and the price. - Driver list. Drivers, vehicles and phone numbers sent before day one. - Event days. Our coordinator runs the plan; your team calls one number. - Close-out. The last departures and a summary of trips. - Invoice. One GST invoice for the event or project. J Risk and response ## What happens when something goes wrong? The problems purchase teams ask about, and what we do about each. Arrivals bunch together What we do: The plan spreads cars across arrivals, with shared pickups where flights land close together. The schedule changes on the day What we do: Your team tells our coordinator; vehicles are moved and the change is confirmed in writing. A vehicle breaks down mid-event What we do: A replacement vehicle is sent and the coordinator rearranges the runs. A late finish What we do: Drivers stay for the late runs; driving between 10 PM and 6 AM carries the night charge, shown in the plan. A late meeting runs over What we do: The car waits or the drop is moved; driving between 10 PM and 6 AM carries the night charge. K Commercials ## How is event and project transport priced and billed? Rates and contract prices are quoted per organisation; these are the terms that apply. - **Pricing:** Quoted per event or project from the plan - **Cars:** Per km at our rates, or as full days (300 km minimum + ₹300) - **Tempo Travellers, buses:** Quoted on call - **Night:** 20% between 10 PM and 6 AM - **Coordinator:** On-site coordinator at big events - **Invoice:** One GST invoice, split by project if needed - **Payment:** Bank transfer, with a credit period agreed per company - **Changes:** Agreed with your team before the day L Glossary ## Terms used in event and project transport contracts Plain definitions of the words in our proposals and agreements. - **Transport plan:** The schedule of vehicles, drivers and timings for an event or project. - **Shuttle:** A vehicle running a fixed loop between hotels and a venue or site. - **On-site coordinator:** Our person at the venue who runs the vehicles on the day. - **Commissioning:** Setting up and starting a new line or plant, often with visiting teams. - **Close-out:** The summary of trips and the final invoice after the event. - **Full-day car:** A car billed at 300 km a day minimum plus driver allowance. - **Hybrid roster:** A staff schedule that changes day to day as people work from office or home. - **Drop order:** The order in which staff are dropped on a route, agreed with HR. M Enquiry ## How do you ask for a proposal? Fill in the details and send the enquiry by WhatsApp or email. The requirements you ticked are included. We reply with our vendor documents and a proposal. Your enquiry Transport vendor enquiry. Send by email Nothing is sent until you press a button. We reply with our vendor documents and a proposal. N Questions ## Questions about event and project transport for offices and IT companies Anything else? Call +91 99745 30788 or email contact@shivshaktitoursandtravels.in. **How is event or project transport priced?** It is quoted per event or project from the transport plan. Cars are billed at our per-km rates or as full days; Tempo Travellers and buses are quoted on call. **Do you provide an on-site coordinator?** Yes, at big events, so your team has one person to talk to on the day. **Can you move a commissioning team for several weeks?** Yes, with cars on call or kept at the site for the length of the project. **Can the plan change on the day?** Yes. Changes are agreed with your team and confirmed in writing. **Do you send one invoice?** Yes, one GST invoice for the event or project, split by cost centre if you need it. **Do you serve offices in GIFT City and Gandhinagar?** Yes, as well as Ahmedabad (SG Highway, Prahlad Nagar, Ashram Road) and Vadodara. **Can you handle rosters that change every day?** Yes. You set a cut-off time for changes, and the routes are planned for the next day. **Do you provide female drivers for late drops?** Female drivers are available on request; the drop order for late shifts is agreed with your HR team. **Do you name your clients?** No. We never present an organisation as our client without its written approval; we can share references once a client agrees. **How do we start?** Send the requirement by WhatsApp, call or email. We send our vendor documents, then a proposal, and most organisations start with a pilot. O Sources ## Where do these facts come from? Every term on this page comes from our published terms and the owner-confirmed answers in our Knowledge Hub. - [Dedicated coordinator](https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/dedicated-coordinator/) - [Written transport agreement](https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/written-transport-agreement/) - [GST invoice for corporate bookings](https://www.shivshaktitoursandtravels.in/answers/fares-and-payment/gst-invoice-for-corporate-taxi-bookings/) - [Transport for factory visitors and auditors](https://www.shivshaktitoursandtravels.in/answers/business-travel/transport-for-factory-visitors-and-auditors/) - [Vehicle breakdown during a trip](https://www.shivshaktitoursandtravels.in/answers/safety-and-tracking/vehicle-breakdown-during-a-trip/) - [Documents for vendor registration](https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/documents-for-vendor-registration/) - [Vendor audits](https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/vendor-audits/) - [One-page vendor profile (PDF)](https://www.shivshaktitoursandtravels.in/img/shiv-shakti-vendor-profile.pdf) - [How to make us your transport vendor](https://www.shivshaktitoursandtravels.in/corporate/how-to-make-us-your-transport-vendor.html) - [Terms and conditions](https://www.shivshaktitoursandtravels.in/terms-and-conditions.html) P Keep planning ## Related vendor files - All transport vendor files Every service and sector Link: https://www.shivshaktitoursandtravels.in/transport-vendor/ - Employee transport for offices and IT companies Same sector, other service Link: https://www.shivshaktitoursandtravels.in/transport-vendor/employee-transport-for-offices-it-companies.html - Dedicated cars on contract for offices and IT companies Same sector, other service Link: https://www.shivshaktitoursandtravels.in/transport-vendor/dedicated-car-contract-for-offices-it-companies.html - Event and project transport for manufacturing plants Same service, other sector Link: https://www.shivshaktitoursandtravels.in/transport-vendor/event-project-transport-for-manufacturing-plants.html - Event and project transport for government offices and PSUs Same service, other sector Link: https://www.shivshaktitoursandtravels.in/transport-vendor/event-project-transport-for-government-psu.html - How to make us your transport vendor Vendor form, documents and steps Link: https://www.shivshaktitoursandtravels.in/corporate/how-to-make-us-your-transport-vendor.html SST Written by [Vaibhaviba Bhavsinh Solanki](https://www.shivshaktitoursandtravels.in/author/vaibhaviba-bhavsinh-solanki.html), owner of Shiv Shakti Tours & Travels: GST and MSME registered, 8+ years in business, with a head office in Ghatlodiya, Ahmedabad and a branch at Hansalpur Circle, Becharaji. Terms last checked 29 October 2026. Rates and contract terms are quoted per company; we name no company as a client without its written approval. Spotted something out of date? [Tell us](https://www.shivshaktitoursandtravels.in/contact.html). Company desk ## Send us your requirement Company, location, the event and project transport you need and the start month. We reply with our vendor documents and a proposal. Shiv Shakti Tours & Travels · Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061 · Branch: Hansalpur Circle, Becharaji, Gujarat 384210 · contact@shivshaktitoursandtravels.in · Open 24/7 · [Terms](https://www.shivshaktitoursandtravels.in/terms-and-conditions.html) ## Contact - Book or ask: call or WhatsApp +91 99745 30788 (24/7), contact@shivshaktitoursandtravels.in - Branch: Hansalpur Circle, Becharaji, Near SMG (Maruti Suzuki) Plant, Gujarat 384210 - Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad, Gujarat 380061 - Fares are indicative and confirmed on call; tolls, parking, state tax and the 20% night charge (10 PM to 6 AM) are extra.