# Vehicle papers, inspections and audits for your vendor file

Every Shiv Shakti Tours & Travels car on a Sanand contract keeps its RC, insurance, permit, fitness certificate and PUC valid, shown to your company on request. Service and inspection records are kept per car, you are told before a document is due for renewal, and you may inspect the fleet and audit us.

- RC, insurance, permit, fitness, PUC
- Fleet inspection
- Renewal notices

ItemIn the contractPapersRC, insurance, permit, fitness, PUCShownOn requestRecordsService and inspection per carRenewalsCompany told in advanceAuditsAllowed, before and during
All cars are commercially permitted and insured; every car is air-conditioned and GPS-tracked.

## Which vehicle documents do you keep, and can we see them?

For every car we keep the RC, insurance, permit, fitness certificate and PUC valid, and show them to companies on request. Service and inspection records are kept per car and are open to you, we tell you before any document is due for renewal, and companies may inspect the fleet before signing and audit us during the contract.

- **5**: Documents per car kept valid
- **Per car**: Service and inspection records
- **Before**: Renewal notice to you
- **Allowed**: Fleet inspection and audits

Vendor files go stale. A permit that was valid at onboarding can lapse in month nine, and nobody notices until a checkpoint or an audit does. Telling the company before a document is due, rather than after, keeps your vendor file current without your admin team chasing us for copies every quarter.

## What does each document prove?

Five documents per car, each answering a different audit question.

| Document | What it shows | How you get it |
| --- | --- | --- |
| RC (registration) | The vehicle is registered | On request; at inspection |
| Insurance | The vehicle is insured | On request; renewal notice before expiry |
| Permit | Commercial use is permitted | On request; renewal notice before expiry |
| Fitness certificate | The vehicle passed its fitness check | On request; renewal notice before expiry |
| PUC | Pollution check is valid | On request; renewal notice before expiry |
| Service records | Regular servicing and inspections | Open to companies |

## How does a vendor audit work with us?

Agree the scope, inspect cars and papers, check records and policies, and repeat during the contract as often as the agreement says.

- **Agree the scope.** Which cars, documents, records and policies you want to see.
- **Inspect the fleet.** The vehicles that will run your routes.
- **Check documents and records.** Papers, service and inspection records, breakdown log.
- **Review policies.** Written safety policy and data-handling procedures.
- **Repeat as agreed.** Vendor audits allowed during the contract.

## Compliance questions

From audit, EHS and admin.

### Can we inspect the cars before signing?

Yes. Companies may inspect the fleet before signing.

### Will you tell us when a vehicle document expires?

Yes. We tell companies before a vehicle document is due for renewal.

### How often are cars serviced?

On a regular schedule; service and inspection records per car are kept and companies can see them.

### Are your cars air-conditioned?

Yes, every car is air-conditioned.

### Do you have wheelchair-accessible vehicles?

No. Drivers help with boarding and luggage.

## Related contract guides

- [Pharma units](https://www.shivshaktitoursandtravels.in/sanand-gidc/pharma-unit-transport.html): Audit-ready transport records.
- [Vendor registration](https://www.shivshaktitoursandtravels.in/sanand-gidc/transport-vendor.html): Our vendor file.
- [Driver management](https://www.shivshaktitoursandtravels.in/sanand-gidc/driver-management.html): The people side.
- [Accident procedure](https://www.shivshaktitoursandtravels.in/sanand-gidc/accident-incident-procedure.html): Insurance in practice.
- [All contract guides](https://www.shivshaktitoursandtravels.in/sanand-gidc/corporate-contracts.html): The full list.

**Short general answers in our [Knowledge Hub](https://www.shivshaktitoursandtravels.in/answers/)**

- [Can we inspect the vehicles before finalizing a corporate contract?](https://www.shivshaktitoursandtravels.in/answers/cars-and-fleet/inspect-the-fleet-before-a-contract/)
- [Do you support transportation vendor audits?](https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/vendor-audits/)
- [Are your vehicles covered by the appropriate insurance?](https://www.shivshaktitoursandtravels.in/answers/safety-and-tracking/permits-and-insurance/)

**Written by [Vaibhaviba Bhavsinh Solanki](https://www.shivshaktitoursandtravels.in/author/vaibhaviba-bhavsinh-solanki.html)**, owner of Shiv Shakti Tours & Travels: GST and MSME registered, 8+ years in business, with cars based near Sanand and an Ahmedabad office in Ghatlodiya. Rates and terms last checked 10 October 2026. Distances are approximate road distances; fares are indicative and confirmed on call. Spotted something out of date? [Tell us](https://www.shivshaktitoursandtravels.in/contact.html).

## Schedule a fleet inspection

Tell us when your team wants to see the cars and papers. We bring the vehicles that will run your routes.


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- Source page: https://www.shivshaktitoursandtravels.in/sanand-gidc/vehicle-compliance-documents.html
- Written by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels (GST and MSME registered, since 2018, rated 4.9 on Google)
- Last checked: 10 October 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7), contact@shivshaktitoursandtravels.in
- Branch: Hansalpur Circle, Becharaji, Near SMG (Maruti Suzuki) Plant, Gujarat 384210
- Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad, Gujarat 380061
- Fares are indicative and confirmed on call; tolls, parking and the 20% night charge (10 PM to 6 AM) are extra.