# GPS portal and transport reports: what your team can see Companies on a Shiv Shakti Tours & Travels contract can get a login to our GPS tracking portal for live locations and trip history, a daily trip report by email, trip-wise records in Excel or PDF, and on request utilisation, seat occupancy, spend and fuel reports. - Portal login - Daily email report - Excel or PDF records ItemIn the contractLiveGPS portal login for your teamDailyTrip report by emailRecordsTrip-wise, Excel or PDFOn requestUtilisation and fuel reportsMonthlyKm and trip summary We do not run our own app; the portal is our GPS provider's, with a login for your company. ## What tracking and reports do companies get? A login to our GPS tracking portal for live locations and trip history, a daily trip report by email, trip-wise records in Excel or PDF on request, and a monthly km and trip summary on the invoice. On request we also report vehicle use, seat occupancy, monthly spend per plant and fuel use per vehicle. - **Live**: Locations in the portal - **Daily**: Email trip report - **Excel**: Or PDF trip records - **Per plant**: Spend reported on request Reports are only useful if someone reads them, so we suggest starting small: the daily email for the shift coordinator, the portal login for whoever handles complaints, and one monthly summary for finance. The detailed utilisation and fuel reports earn their place when you are looking for savings or reviewing an SLA, and can be switched on then. ## Which report answers which question? Match each report to the person who needs it. | Report | Answers | Usually for | | --- | --- | --- | | GPS portal (live) | Where is the car now? | Shift coordinator, security | | GPS trip history | When did the car reach each pickup and the gate? | Admin, SLA review | | Daily trip report (email) | Which trips ran yesterday? | Coordinator, HR | | Trip-wise records (Excel/PDF) | Date, route, km and car for every trip | Finance, audit | | Monthly km and trip summary | How much transport did we use? | Finance | | Utilisation report | Vehicle use, seat occupancy, spend per plant | Management, cost reviews | | Fuel use per vehicle | How efficient is each vehicle? | Cost reviews, ESG reporting | ## How long are records kept, and what if they are wrong? Records are kept for the period your company sets in the agreement, and any mistake is corrected and the corrected record resent. ### Retention Trip records and booking details are kept for the period the company sets in the agreement. A written log of breakdowns, cancellations and replacement cars is kept as well. ### Corrections If a trip record or an employee detail is wrong, we correct it and resend the corrected record. A reported issue is confirmed in writing, and again when it is fixed. ## Tracking and report questions From admin, finance and security. ### Do you have your own app? No. Companies get a login to the GPS tracking portal, plus email reports and records. ### Can employees see the car's location? Live location can be shared during a trip, and driver details are sent before pickup. ### Do you send automatic delay alerts? No automatic portal alerts: our office calls or WhatsApps your coordinator as soon as a trip is delayed or cancelled. ### Can reports be split by department? Yes. Invoices and summaries can be split by plant, department, branch or cost centre. ### Which GPS provider do you use? We share portal access with companies directly; we do not publish the provider's name. ## Related contract guides - [SLA](https://www.shivshaktitoursandtravels.in/sanand-gidc/transport-sla.html): Targets measured from GPS. - [Long-term rates](https://www.shivshaktitoursandtravels.in/sanand-gidc/long-term-contract-rates.html): Using utilisation data. - [Corporate account](https://www.shivshaktitoursandtravels.in/sanand-gidc/corporate-taxi-account.html): The monthly invoice. - [All contract guides](https://www.shivshaktitoursandtravels.in/sanand-gidc/corporate-contracts.html): The full list. **Short general answers in our [Knowledge Hub](https://www.shivshaktitoursandtravels.in/answers/)** - [Can we receive daily transportation reports by email?](https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/daily-trip-reports-by-email/) - [Do you provide monthly reports showing kilometres travelled and trips completed?](https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/monthly-km-and-trip-summary/) - [Do you offer a dashboard for corporate transportation management?](https://www.shivshaktitoursandtravels.in/answers/safety-and-tracking/gps-tracking-portal-for-companies/) **Written by [Vaibhaviba Bhavsinh Solanki](https://www.shivshaktitoursandtravels.in/author/vaibhaviba-bhavsinh-solanki.html)**, owner of Shiv Shakti Tours & Travels: GST and MSME registered, 8+ years in business, with cars based near Sanand and an Ahmedabad office in Ghatlodiya. Rates and terms last checked 10 October 2026. Distances are approximate road distances; fares are indicative and confirmed on call. Spotted something out of date? [Tell us](https://www.shivshaktitoursandtravels.in/contact.html). ## Get portal access for your admin team Tell us who needs access and which reports your team wants. We set them up when the contract starts. --- - Source page: https://www.shivshaktitoursandtravels.in/sanand-gidc/gps-tracking-reports.html - Written by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels (GST and MSME registered, since 2018, rated 4.9 on Google) - Last checked: 10 October 2026 - Book or ask: call or WhatsApp +91 99745 30788 (24/7), contact@shivshaktitoursandtravels.in - Branch: Hansalpur Circle, Becharaji, Near SMG (Maruti Suzuki) Plant, Gujarat 384210 - Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad, Gujarat 380061 - Fares are indicative and confirmed on call; tolls, parking and the 20% night charge (10 PM to 6 AM) are extra.