# What an employee transport contract actually covers A transport contract with Shiv Shakti Tours & Travels for a Sanand unit is a written agreement on timings, vehicles, responsibilities and renewal, with schedules for routes, rates and reports. This guide walks through each part so your legal and HR teams know what to expect before the first draft. - Timings & vehicles - Safety & data clauses - Renewal terms ItemIn the contractFormWritten agreementLengthAgreed per companyRenewalWritten into the agreementYour draftWe review and sign your formatNDASigned on request Your company's own agreement format is fine; we review it and confirm which clauses we can meet. ## What does an employee transport contract cover? It covers who is carried and when (shift timings and routes), with what (vehicle types and backups), at what price (per vehicle, with extras listed), to what standard (safety, punctuality and any SLA), with what records (reports and invoices), how data is protected, and how long the agreement runs and renews. - **7**: Core parts of the agreement - **Per vehicle**: Basis of the price - **Monthly**: Invoice and review rhythm - **On request**: SLA and service credits Most disputes between a company and its transport vendor come from things nobody wrote down: who pays when a car waits for a shift that overran, whether a plant holiday counts as a working day, how fast a replacement must arrive, and who may see employees' home addresses. A good agreement settles those questions before the first trip, which is why the clause list below is longer than the price. ## Which clauses go into the agreement? Most agreements we sign have the same backbone. The right-hand column shows what we commit to under each heading. | Clause | What it settles | What we commit to | | --- | --- | --- | | Scope | Shifts, routes, units and people covered | Routes planned to your shift timings and gates | | Vehicles | Types, seats, condition | Air-conditioned cars, papers valid, GPS on every car | | Backup | Breakdowns and absent drivers | A backup car, typically within about an hour; plan agreed per location | | Price | Rate basis and extras | Per vehicle per month or per trip; tolls, parking and night charge stated | | Billing | Invoice and payment | Monthly GST invoice, bank transfer, credit period if approved | | Safety | Drivers and incidents | Licence checked, briefed drivers, written safety policy | | Data | Employee information | Seen only by our office and the route driver; NDA signed | | Service levels | On-time targets and penalties | Written in on request, with monthly review | | Term | Length and renewal | Agreed per company; trial period possible | ## Can we use our own agreement format? Yes. Most companies in the estates have a vendor agreement template. We review it, confirm the clauses we can meet as written and propose wording where a clause does not fit how transport works. ### Clauses that usually fit as written - Confidentiality and NDA - Vehicle documents valid and shown on request - Vendor audits - Invoice format and cost-centre split - Driver conduct and removal after a serious complaint ### Clauses we agree in detail with you - On-time targets and how lateness is measured - Service credits or penalties - Cut-off time for roster changes - Holiday and shutdown days - Notice period and renewal ## How does the agreement get signed? In five steps, usually by email, with a pilot route possible before or right after signing. - **Share the requirement and template.** Shifts, headcount, areas and your agreement format. - **Receive our mark-up.** Clauses we accept, and wording for the rest. - **Fix the schedules.** Routes, vehicles, rates and report formats as annexures. - **Sign.** Both sides sign; we sign your NDA at the same time if needed. - **Start and review.** First month reviewed together, then the agreed rhythm. ## Contract questions from legal and HR Short answers before the first draft. ### Do you have a standard agreement we can start from? We work from the company's format in most cases. If you have none, we send our points (scope, vehicles, rates, billing, safety, data, term) to build one. ### Is there a minimum contract length? No fixed minimum. The length is agreed with each company. ### Can rates change during the contract? Rates, and how and when they may be revised, are written into the agreement, so both sides know before signing. ### Can one agreement cover several of our units? Yes. One agreement can cover several units, with the invoice split by plant, department or cost centre. ## Related contract guides - [SLA and service credits](https://www.shivshaktitoursandtravels.in/sanand-gidc/transport-sla.html): Writing service levels in. - [Pricing models](https://www.shivshaktitoursandtravels.in/sanand-gidc/transport-pricing-models.html): Per vehicle, per km or per trip. - [Data privacy and NDA](https://www.shivshaktitoursandtravels.in/sanand-gidc/employee-data-privacy-nda.html): The data clause. - [All contract guides](https://www.shivshaktitoursandtravels.in/sanand-gidc/corporate-contracts.html): The full list. **Short general answers in our [Knowledge Hub](https://www.shivshaktitoursandtravels.in/answers/)** - [Do you provide written terms covering vehicle availability and service timings?](https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/written-transport-agreement/) **Written by [Vaibhaviba Bhavsinh Solanki](https://www.shivshaktitoursandtravels.in/author/vaibhaviba-bhavsinh-solanki.html)**, owner of Shiv Shakti Tours & Travels: GST and MSME registered, 8+ years in business, with cars based near Sanand and an Ahmedabad office in Ghatlodiya. Rates and terms last checked 10 October 2026. Distances are approximate road distances; fares are indicative and confirmed on call. Spotted something out of date? [Tell us](https://www.shivshaktitoursandtravels.in/contact.html). ## Send your draft agreement Share your template or a list of the clauses you need. We mark up what we can meet and propose wording for the rest. --- - Source page: https://www.shivshaktitoursandtravels.in/sanand-gidc/employee-transport-contract.html - Written by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels (GST and MSME registered, since 2018, rated 4.9 on Google) - Last checked: 10 October 2026 - Book or ask: call or WhatsApp +91 99745 30788 (24/7), contact@shivshaktitoursandtravels.in - Branch: Hansalpur Circle, Becharaji, Near SMG (Maruti Suzuki) Plant, Gujarat 384210 - Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad, Gujarat 380061 - Fares are indicative and confirmed on call; tolls, parking and the 20% night charge (10 PM to 6 AM) are extra.