# Who sees employee data in company transport?

**Short answer:** Only our office team and the driver on that route.

Employee names, phone numbers and addresses are seen **only by our office team and the driver on that route**. They are **never shared with or sold to third parties**, we **sign the company's NDA** or confidentiality clause, and our written data-handling procedures can be shared with your team.

- Source page: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/who-sees-employee-data-in-transport/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 1 November 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7)

## Key facts: employee data access

| Fact | Value |
|---|---|
| Access | Office team and the route driver only |
| Third parties | Never shared or sold |
| NDA | We sign the company's |
| Procedures | Written, shareable |

## What should the company send?

Only what the route needs: name, pickup point, phone and shift. Keep other HR data out of transport rosters.

## Where can I read the full guide?

This answer is part of our decision guide Using trip data for HR decisions (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/transport-data-for-hr-decisions.html), written for HR heads, admin, finance and purchase managers. The guide has an executive summary, tables, checklists and the questions to ask a vendor. Related questions from the same guide:

- What transport data can HR use? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-data-hr-can-use/)
- How can HR tell if a late mark was the vehicle's fault? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/late-mark-transport-or-employee/)
- Can boarding lists be used for attendance? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/boarding-lists-for-attendance/)
- How long are trip records kept? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-long-are-trip-records-kept/)

## Follow-up questions

**Retention?** For the period the company sets in the agreement.

**Can employees opt out of sharing numbers?** That is your policy; the driver needs a way to reach riders at pickup.

**Audits?** Allowed.

## About this answer

Shiv Shakti Tours & Travels is a GST- and MSME-registered taxi and car rental company in business since 2018, rated 4.9 on Google. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Not connected with other businesses of the same name elsewhere in India.

Sources: Owner-confirmed company facts (9 October 2026 questionnaires; 24 October 2026 packages; 30 October 2026 shift transport facts). · The decision guide Using trip data for HR decisions (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/transport-data-for-hr-decisions.html). · Terms and conditions (https://www.shivshaktitoursandtravels.in/terms-and-conditions.html): published rates and terms.