# How should a company prepare for a transport contract renewal?

**Short answer:** Review the year's data, routes and gaps, then decide.

Start **before** the renewal date: review twelve months of **service data** (on-time trips, missed trips, backups, complaints), **cost** (by site, extras, cost per rider), **routes** against today's headcount, and the **contract gaps** (problems the contract did not cover). Then decide whether to renew, renegotiate or retender.

- Source page: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/prepare-for-transport-contract-renewal/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 1 November 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7)

## Key facts: preparing for renewal

| Fact | Value |
|---|---|
| Service | Scorecards or trip history |
| Cost | Invoices by site, extras |
| Routes | Occupancy and towns today |
| Gaps | Backup, reports, SLA, data |

## Can you supply the year's data?

Yes: trip-wise records, monthly summaries and utilisation reports on request.

## Where can I read the full guide?

This answer is part of our decision guide Renewing a transport contract (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/renewing-a-transport-contract.html), written for HR heads, admin, finance and purchase managers. The guide has an executive summary, tables, checklists and the questions to ask a vendor. Related questions from the same guide:

- Should we renew, renegotiate or retender transport? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/renew-renegotiate-or-retender/)
- How are rates handled at contract renewal? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/rates-at-contract-renewal/)
- Can an SLA be added at renewal? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/add-an-sla-at-renewal/)
- How do we change transport vendor at renewal? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/change-vendor-at-renewal/)

## Follow-up questions

**Contract length?** Agreed per company; no fixed term.

**Rates at renewal?** Revised at renewal.

**Add services?** Yes.

## About this answer

Shiv Shakti Tours & Travels is a GST- and MSME-registered taxi and car rental company in business since 2018, rated 4.9 on Google. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Not connected with other businesses of the same name elsewhere in India.

Sources: Owner-confirmed company facts (9 October 2026 questionnaires; 24 October 2026 packages; 30 October 2026 shift transport facts). · The decision guide Renewing a transport contract (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/renewing-a-transport-contract.html). · Terms and conditions (https://www.shivshaktitoursandtravels.in/terms-and-conditions.html): published rates and terms.