# What must be ready before a new transport vendor starts?

**Short answer:** Route plan, roster format, gate process, contacts, employees told.

Before day one: the **route plan** (routes, pickup points, vehicles, timings), the **roster format and cut-off time**, the **gate process** (driver and vehicle list for security; drivers carry ID cards), **contacts** on both sides plus the 24/7 number, a **message to employees**, and the signed **contract and NDA**.

- Source page: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/prepare-before-a-new-vendor-starts/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 1 November 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7)

## Key facts: before day one

| Fact | Value |
|---|---|
| Plan | Routes, points, vehicles, timings |
| Roster | Format and cut-off |
| Gate | Driver and vehicle list |
| Paper | Contract and NDA signed |

## What do employees need to know?

Their pickup point and timing, the vehicle, and how to raise a problem.

## Where can I read the full guide?

This answer is part of our decision guide The first 90 days with a new vendor (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/first-90-days-with-a-transport-vendor.html), written for HR heads, admin, finance and purchase managers. The guide has an executive summary, tables, checklists and the questions to ask a vendor. Related questions from the same guide:

- What should happen in the first 90 days with a new vendor? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/first-90-days-with-a-transport-vendor-plan/)
- What usually goes wrong with a new transport vendor? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/common-problems-with-a-new-vendor/)
- How should the first transport invoice be checked? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/check-the-first-transport-invoice/)
- Why run a pilot route before the full start? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/pilot-route-before-full-start/)

## Follow-up questions

**Do drivers carry ID?** Yes.

**Company name on vehicle?** A sticker or board can be added.

**Portal login?** Set up at the start.

## About this answer

Shiv Shakti Tours & Travels is a GST- and MSME-registered taxi and car rental company in business since 2018, rated 4.9 on Google. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Not connected with other businesses of the same name elsewhere in India.

Sources: Owner-confirmed company facts (9 October 2026 questionnaires; 24 October 2026 packages; 30 October 2026 shift transport facts). · The decision guide The first 90 days with a new vendor (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/first-90-days-with-a-transport-vendor.html). · Terms and conditions (https://www.shivshaktitoursandtravels.in/terms-and-conditions.html): published rates and terms.