# Corporate transport decisions, answered

**Short answer:** 100 short answers for the people who buy company transport.

These 100 answers help HR heads, admin, finance and purchase managers at companies in Gujarat decide how to run employee and executive transport: whether to outsource, what an own fleet really costs, how to check and score a vendor, how to budget, how to keep shifts punctual and night travel safe, and how to handle renewals, rosters, peaks and ESG reporting. Each answer links to the full decision guide it comes from. Shiv Shakti Tours & Travels is a GST- and MSME-registered transport company, in business since 2018, serving Becharaji, Vithalapur, Sanand, Changodar, Ahmedabad, Gandhinagar and Vadodara, 24/7.

- Source page: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 1 November 2026

## Key facts for companies buying transport

| Fact | Value |
|---|---|
| Pricing | Quoted per company: fixed monthly per vehicle with a km limit, per trip, or per km on actuals |
| Rates | Fixed for the contract term, revised at renewal; per vehicle or trip, not per head |
| Backup | Typically within about an hour for a plant shift; plan agreed per location |
| Reports | GPS portal login, daily trip report, boarding lists, utilisation on request |
| Contracts | Written agreement; SLA and NDA on request; vendor audits allowed |
| Billing | Monthly GST invoice split by cost centre; bank transfer; credit period agreed per company |

## Answered questions

- What is employee transport outsourcing? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-is-employee-transport-outsourcing/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-is-employee-transport-outsourcing/index.md): A vendor runs the vehicles and drivers; the company keeps the policy and the review.
- What are the benefits of outsourcing employee transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/benefits-of-outsourcing-employee-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/benefits-of-outsourcing-employee-transport/index.md): No capital in vehicles, compliance handled, backups, flexibility, reports and time.
- When should a company not outsource employee transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/when-not-to-outsource-employee-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/when-not-to-outsource-employee-transport/index.md): Very small fixed runs, restricted sites, or a transport team that already works well.
- What does a company keep in-house after outsourcing transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-a-company-keeps-after-outsourcing/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-a-company-keeps-after-outsourcing/index.md): The policy, the roster, the budget and the review.
- Can a company outsource only part of its transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/partly-outsource-employee-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/partly-outsource-employee-transport/index.md): Yes: shift routes, peaks, backups or executive cars.
- What is the true cost of running an own fleet? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/true-cost-of-an-own-fleet/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/true-cost-of-an-own-fleet/index.md): Twelve cost lines, not just fuel and driver salaries.
- Is a transport vendor cheaper than an own fleet? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/is-a-transport-vendor-cheaper/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/is-a-transport-vendor-cheaper/index.md): Often, once every cost is counted; not always for small fixed runs.
- Which costs of company vehicles are usually missed? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/hidden-costs-of-company-vehicles/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/hidden-costs-of-company-vehicles/index.md): Depreciation, financing, spares, leave cover, records and management time.
- How do you compare a vendor quote with own-fleet cost? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/compare-a-vendor-quote-with-own-fleet/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/compare-a-vendor-quote-with-own-fleet/index.md): Same standard, same year, same GST basis, then a pilot.
- What is included in a transport vendor's monthly price? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-is-included-in-a-vendor-price/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-is-included-in-a-vendor-price/index.md): Vehicle, driver, fuel within agreed km, papers, maintenance, backup and GPS.
- Why do shift staff on company transport arrive late? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/why-shift-staff-arrive-late/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/why-shift-staff-arrive-late/index.md): Long routes, late rosters, no backup, pickup waiting, road and gate queues.
- Who is responsible when a shift vehicle is late? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/who-is-responsible-for-late-shift-vehicles/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/who-is-responsible-for-late-shift-vehicles/index.md): The vendor for vehicles and backup; the company for rosters and rules.
- How can a company reduce late arrivals on shift transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/reduce-late-arrivals-on-shift-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/reduce-late-arrivals-on-shift-transport/index.md): Use the data, fix the routes, set cut-offs, agree backups, review monthly.
- Can on-time targets be written into a transport contract? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/on-time-targets-in-a-transport-contract/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/on-time-targets-in-a-transport-contract/index.md): Yes, on request, in an SLA measured from GPS data.
- How do you tell us when a shift trip is delayed? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-you-report-a-delayed-trip/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-you-report-a-delayed-trip/index.md): A call or WhatsApp to your coordinator, straight away.
- Does company transport help a plant hire staff? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/does-company-transport-help-hiring/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/does-company-transport-help-hiring/index.md): Yes: it turns towns without a bus into pickup towns.
- Transport allowance or company transport: which is better? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-allowance-or-company-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-allowance-or-company-transport/index.md): Transport, where shifts start before buses run.
- What should the offer letter say about transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-in-the-offer-letter/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-in-the-offer-letter/index.md): Eligibility, pickup point, shifts covered and how to complain.
- Can new joiners use company transport from day one? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-new-joiners-from-day-one/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-new-joiners-from-day-one/index.md): Yes, once HR adds them before the cut-off.
- How do employees come to value company transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/make-employees-value-company-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/make-employees-value-company-transport/index.md): Reliability, fixed timings, known drivers and quick answers.
- What is duty of care in employee transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/duty-of-care-for-employee-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/duty-of-care-for-employee-transport/index.md): Reasonable, recorded checks on the rides a company arranges.
- Does outsourcing transport transfer duty of care? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/does-outsourcing-transfer-duty-of-care/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/does-outsourcing-transfer-duty-of-care/index.md): The vendor does the daily checks; the company still checks the vendor.
- Which vehicle documents should a company check? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/vehicle-documents-to-check/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/vehicle-documents-to-check/index.md): RC, insurance, commercial permit, fitness and PUC.
- What safety equipment should a company car carry? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/safety-equipment-in-company-cars/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/safety-equipment-in-company-cars/index.md): Fire extinguisher, working seat belts, spare tyre with jack and tools.
- What happens after an accident on a company trip? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-happens-after-a-transport-accident/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-happens-after-a-transport-accident/index.md): Safety first, a replacement vehicle, the company told at once.
- What should due diligence on a transport vendor cover? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-vendor-due-diligence-checklist/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-vendor-due-diligence-checklist/index.md): Company, vehicles, drivers, operations, data and references.
- Which documents should a transport vendor give? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/documents-a-transport-vendor-should-give/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/documents-a-transport-vendor-should-give/index.md): Registration, profile, bank details, vehicle papers, policies, sample reports.
- What are the red flags in a transport vendor? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/red-flags-in-a-transport-vendor/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/red-flags-in-a-transport-vendor/index.md): No office, missing papers, vague backup, unproven claims, hidden exclusions.
- How do you check a transport vendor's drivers? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/check-a-transport-vendors-drivers/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/check-a-transport-vendors-drivers/index.md): Ask in writing what is checked, by whom and when.
- Should we visit a transport vendor before signing? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/visit-a-transport-vendor-before-signing/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/visit-a-transport-vendor-before-signing/index.md): Yes: office, vehicles, a route ride and the log.
- Which KPIs should a company track for its transport vendor? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/kpis-for-a-transport-vendor/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/kpis-for-a-transport-vendor/index.md): Eight: on-time, missed trips, backup, complaints, safety, records, invoices, response.
- How do you measure on-time performance of shift transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/measure-on-time-performance/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/measure-on-time-performance/index.md): Share of trips reaching gate time, from GPS history.
- How should a monthly transport vendor review run? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/monthly-transport-vendor-review/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/monthly-transport-vendor-review/index.md): Data, scorecard, repeats, 30 minutes, actions with owners.
- What are service credits in a transport contract? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/service-credits-in-transport-contracts/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/service-credits-in-transport-contracts/index.md): Bill reductions when an agreed target is missed.
- Where does the data for a transport scorecard come from? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/data-for-a-transport-scorecard/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/data-for-a-transport-scorecard/index.md): GPS history, trip reports, boarding lists, logs and invoices.
- How do you budget for employee transport for a year? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-to-budget-employee-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-to-budget-employee-transport/index.md): From headcount and towns to routes, a model, extras and a buffer.
- How do you work out transport cost per employee? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/cost-per-employee-for-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/cost-per-employee-for-transport/index.md): Monthly cost ÷ riders from boarding lists.
- Which transport costs do budgets usually forget? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-costs-budgets-forget/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-costs-budgets-forget/index.md): Executives, airport, visitors, events, late drops, tolls and night driving.
- Which pricing model is easiest to budget? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/easiest-pricing-model-to-budget/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/easiest-pricing-model-to-budget/index.md): A fixed monthly price per vehicle with a km limit.
- Can transport cost be split by department or plant? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/split-transport-cost-by-department/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/split-transport-cost-by-department/index.md): Yes: by plant, department, branch or cost centre.
- How should transport be planned for a plant expansion? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-a-plant-expansion/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-a-plant-expansion/index.md): In phases, from project teams to full shifts.
- When should a new unit involve its transport vendor? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/when-to-involve-a-transport-vendor/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/when-to-involve-a-transport-vendor/index.md): As soon as the recruitment plan exists.
- What transport do commissioning teams need? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-commissioning-teams/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-commissioning-teams/index.md): Cars, airport transfers and hotel-to-plant runs on one account.
- How are routes added as headcount grows? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/add-routes-as-headcount-grows/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/add-routes-as-headcount-grows/index.md): Send new headcount by town; we re-plan and add vehicles.
- Why does a new shift need new pickup towns? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/new-pickup-towns-for-a-new-shift/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/new-pickup-towns-for-a-new-shift/index.md): Because new hires come from further away.
- Should a company use one transport vendor or several? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/one-or-several-transport-vendors/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/one-or-several-transport-vendors/index.md): One per site usually, with backup written into the contract.
- Is it risky to rely on one transport vendor? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/risk-of-a-single-transport-vendor/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/risk-of-a-single-transport-vendor/index.md): Only without a backup plan; write one into the contract.
- How should transport be split between two vendors? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/split-transport-between-vendors/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/split-transport-between-vendors/index.md): By site or service, never route by route at one gate.
- What is a primary vendor with a backup plan? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/primary-vendor-with-backup/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/primary-vendor-with-backup/index.md): One main vendor, with protection written into the contract.
- Can one vendor cover several sites in Gujarat? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/one-vendor-for-several-sites/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/one-vendor-for-several-sites/index.md): Yes, on one account with invoices split by site.
- How can employee transport become greener? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/make-employee-transport-greener/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/make-employee-transport-greener/index.md): Fewer vehicle-kilometres first, cleaner fuel second.
- How is employee commuting reported in ESG? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/employee-commuting-in-esg-reports/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/employee-commuting-in-esg-reports/index.md): Scope 3, category 7: kilometres or fuel converted by your method.
- Are CNG or electric cars available for staff transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/cng-or-electric-cars-for-staff/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/cng-or-electric-cars-for-staff/index.md): Yes, on request, rates quoted per company.
- What transport data do sustainability reports need? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-data-for-sustainability-reports/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-data-for-sustainability-reports/index.md): Km, trips, riders, vehicle type and fuel, by month and site.
- Does shared staff transport cut emissions? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/shared-transport-and-emissions/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/shared-transport-and-emissions/index.md): Generally yes; measure your own routes to report it.
- What transport data can HR use? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-data-hr-can-use/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-data-hr-can-use/index.md): Boarding lists, trip history, reports and utilisation.
- How can HR tell if a late mark was the vehicle's fault? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/late-mark-transport-or-employee/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/late-mark-transport-or-employee/index.md): Compare GPS arrival with gate entry and the boarding list.
- Can boarding lists be used for attendance? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/boarding-lists-for-attendance/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/boarding-lists-for-attendance/index.md): They support attendance checks; your own system stays the record.
- Who sees employee data in company transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/who-sees-employee-data-in-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/who-sees-employee-data-in-transport/index.md): Only our office team and the driver on that route.
- How long are trip records kept? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-long-are-trip-records-kept/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-long-are-trip-records-kept/index.md): For the period your company sets in the agreement.
- How does company transport work for hybrid offices? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-hybrid-offices/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-hybrid-offices/index.md): Fixed routes on busy days, flexible trips on quiet ones.
- How is transport priced when attendance varies? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/pricing-when-attendance-varies/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/pricing-when-attendance-varies/index.md): Per vehicle or trip; choose the model that follows your pattern.
- Why does transport need a roster cut-off time? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/roster-cut-off-time/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/roster-cut-off-time/index.md): Time to rebuild routes and certainty for employees.
- What happens with last-minute roster changes? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/last-minute-roster-changes/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/last-minute-roster-changes/index.md): Handled as ad hoc trips where possible.
- Can fixed vehicles be mixed with per-trip extras? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/mix-fixed-and-flexible-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/mix-fixed-and-flexible-transport/index.md): Yes: a fixed core plus per-trip extras.
- What are the main risks in night-shift transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/night-shift-transport-risks/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/night-shift-transport-risks/index.md): Fatigue, the last drop, dark points, breakdowns, silence, deviations.
- What rules should cover night drops? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/night-drop-rules-for-employees/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/night-drop-rules-for-employees/index.md): Drop order, last-passenger rule, drop point, waiting and reporting.
- How is driver fatigue managed on night shifts? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/driver-fatigue-on-night-shifts/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/driver-fatigue-on-night-shifts/index.md): Rest between duties, an hours limit, and replacement when tired.
- How should night transport for women employees work? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/night-shift-transport-for-women/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/night-shift-transport-for-women/index.md): Written rules, tracking, female drivers on request, confidential reporting.
- What happens if a vehicle breaks down at night? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/breakdown-during-a-night-shift/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/breakdown-during-a-night-shift/index.md): A replacement under the backup plan; your coordinator told at once.
- How should a company prepare for a transport contract renewal? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/prepare-for-transport-contract-renewal/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/prepare-for-transport-contract-renewal/index.md): Review the year's data, routes and gaps, then decide.
- Should we renew, renegotiate or retender transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/renew-renegotiate-or-retender/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/renew-renegotiate-or-retender/index.md): Depends on service, terms and how much the scope changed.
- How are rates handled at contract renewal? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/rates-at-contract-renewal/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/rates-at-contract-renewal/index.md): Fixed during the term, revised at renewal.
- Can an SLA be added at renewal? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/add-an-sla-at-renewal/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/add-an-sla-at-renewal/index.md): Yes, on request, using last year's data as a baseline.
- How do we change transport vendor at renewal? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/change-vendor-at-renewal/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/change-vendor-at-renewal/index.md): Pilot first, share data early, overlap where possible.
- How should employee transport be planned for the monsoon? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/monsoon-employee-transport-plan/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/monsoon-employee-transport-plan/index.md): Buffers, alternate routes, backups and fast delay reports.
- What changes for shift transport from Navratri to Diwali? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/festival-season-shift-transport/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/festival-season-shift-transport/index.md): Traffic, leave, overtime, holiday shifts and events.
- What happens if a road floods before a shift? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/flooded-road-before-a-shift/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/flooded-road-before-a-shift/index.md): The agreed alternate route, then a joint decision.
- Can extra vehicles be added for peak weeks? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/extra-vehicles-for-peak-weeks/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/extra-vehicles-for-peak-weeks/index.md): Yes, on the company account.
- Is staff transport available on festival days? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-on-festival-days/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-on-festival-days/index.md): Yes, 24/7, as per your roster.
- Which Gujarat industrial areas do you serve for employee transport? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/employee-transport-in-gujarat-industrial-areas/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/employee-transport-in-gujarat-industrial-areas/index.md): Becharaji, Vithalapur, Sanand, Changodar, Ahmedabad, Gandhinagar, Vadodara.
- Which towns do Becharaji plant staff travel from? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/pickup-towns-for-becharaji-plants/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/pickup-towns-for-becharaji-plants/index.md): Mehsana, Kadi, Mandal, Detroj, Viramgam, Chanasma, Harij, Patan, Ahmedabad and more.
- Where are your cars based for Sanand and Vadodara? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/cars-based-near-sanand-and-vadodara/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/cars-based-near-sanand-and-vadodara/index.md): Some near Sanand, some in Vadodara.
- How long is the Ahmedabad to Vithalapur commute? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/ahmedabad-to-vithalapur-commute/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/ahmedabad-to-vithalapur-commute/index.md): About 80 km, around two hours.
- Can one account cover a plant and a city office? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-plants-and-offices-together/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/transport-for-plants-and-offices-together/index.md): Yes, with one invoice split by site.
- How far can shift staff commute each day? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-far-can-shift-staff-commute/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/how-far-can-shift-staff-commute/index.md): It depends on ride time; each company sets its limit.
- Why measure a commute in time, not kilometres? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/measure-commute-in-time/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/measure-commute-in-time/index.md): Because stops and roads, not distance, set the ride time.
- What is a plant's hiring radius? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/hiring-radius-of-a-plant/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/hiring-radius-of-a-plant/index.md): The area within an acceptable daily ride time.
- How can long staff routes be shortened? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/shorten-long-staff-routes/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/shorten-long-staff-routes/index.md): Split routes, feeder points, direct runs, right-sized vehicles.
- Can a new pickup town be added to the routes? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/add-a-new-pickup-town/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/add-a-new-pickup-town/index.md): Yes, as a new route or an extension.
- Which car should executives get for which trip? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/executive-car-policy-by-role/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/executive-car-policy-by-role/index.md): Sedan, Ertiga or Innova Crysta, set in a short table.
- What should an executive airport pickup include? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/airport-pickup-standard-for-executives/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/airport-pickup-standard-for-executives/index.md): Flight tracking, name board, driver details, live location.
- Who should book and approve executive cars? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/who-books-executive-cars/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/who-books-executive-cars/index.md): A named booker, one channel, approval rules, cost centre on every booking.
- Can executive travel be billed separately? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/bill-executive-travel-separately/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/bill-executive-travel-separately/index.md): Yes, trip by trip, separate from employee transport.
- What are the terms for outstation executive trips? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/outstation-terms-for-executive-trips/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/outstation-terms-for-executive-trips/index.md): 300 km/day minimum, ₹300/day driver allowance, tolls extra.
- What should happen in the first 90 days with a new vendor? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/first-90-days-with-a-transport-vendor-plan/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/first-90-days-with-a-transport-vendor-plan/index.md): Pilot and handover, then all routes, then the first monthly review.
- What must be ready before a new transport vendor starts? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/prepare-before-a-new-vendor-starts/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/prepare-before-a-new-vendor-starts/index.md): Route plan, roster format, gate process, contacts, employees told.
- What usually goes wrong with a new transport vendor? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/common-problems-with-a-new-vendor/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/common-problems-with-a-new-vendor/index.md): Pickup points, roster format, gate delays, contacts and invoices.
- How should the first transport invoice be checked? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/check-the-first-transport-invoice/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/check-the-first-transport-invoice/index.md): Line by line against trip records.
- Why run a pilot route before the full start? https://www.shivshaktitoursandtravels.in/answers/transport-decisions/pilot-route-before-full-start/ (plain text: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/pilot-route-before-full-start/index.md): To test points, timings, gate, reports and backup on real days.

## Where do these answers come from?

From our 20 corporate transport decision guides, each with an executive summary, tables, checklists and the questions to ask a vendor.

- All 20 corporate transport guides (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/)
- Transport vendor files (https://www.shivshaktitoursandtravels.in/transport-vendor/): requirements by service and sector.
- Monthly shift transport answers (https://www.shivshaktitoursandtravels.in/answers/shift-transport/)

## Quick answers

**Should we outsource employee transport?** Usually, once every own-fleet cost is counted; very small, fixed or restricted-site runs can stay in-house.

**Do you publish contract prices?** No. Contract prices are quoted per company.

**Can we start with one route?** Yes, a pilot route is possible.

**Do you name your clients?** No, never without the client's written approval.