# Which costs of company vehicles are usually missed?

**Short answer:** Depreciation, financing, spares, leave cover, records and management time.

The costs most often missed are **depreciation**, **financing** (interest, or the return the money would earn elsewhere), **permit and paper renewals** and the time to manage them, a **spare vehicle** for breakdowns, **relief drivers** for leave and absence, **GPS and records** for audits, **empty kilometres** to the first pickup, and **management time** spent on dispatch and breakdowns.

- Source page: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/hidden-costs-of-company-vehicles/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 1 November 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7)

## Key facts: hidden vehicle costs

| Fact | Value |
|---|---|
| Capital costs | Depreciation, financing |
| Compliance | Permits, fitness, PUC, insurance renewals |
| Continuity | Spare vehicle, relief drivers |
| Overheads | GPS, records, manager hours |

## Where do we find these numbers?

In the fixed-asset register, insurance and admin budgets, maintenance ledgers and a simple estimate of manager hours per month spent on transport.

## Where can I read the full guide?

This answer is part of our decision guide Own fleet or vendor: the full cost (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/own-fleet-vs-transport-vendor-cost.html), written for HR heads, admin, finance and purchase managers. The guide has an executive summary, tables, checklists and the questions to ask a vendor. Related questions from the same guide:

- What is the true cost of running an own fleet? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/true-cost-of-an-own-fleet/)
- Is a transport vendor cheaper than an own fleet? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/is-a-transport-vendor-cheaper/)
- How do you compare a vendor quote with own-fleet cost? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/compare-a-vendor-quote-with-own-fleet/)
- What is included in a transport vendor's monthly price? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-is-included-in-a-vendor-price/)

## Follow-up questions

**Are empty kilometres a cost?** Yes, fuel and wear with no passengers.

**Do you keep a spare vehicle for us?** We send a backup under a plan agreed per location.

**Do you renew our vehicles' papers?** We keep our own vehicles' papers valid and show them on request.

## About this answer

Shiv Shakti Tours & Travels is a GST- and MSME-registered taxi and car rental company in business since 2018, rated 4.9 on Google. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Not connected with other businesses of the same name elsewhere in India.

Sources: Owner-confirmed company facts (9 October 2026 questionnaires; 24 October 2026 packages; 30 October 2026 shift transport facts). · The decision guide Own fleet or vendor: the full cost (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/own-fleet-vs-transport-vendor-cost.html). · Terms and conditions (https://www.shivshaktitoursandtravels.in/terms-and-conditions.html): published rates and terms.