# What is duty of care in employee transport?

**Short answer:** Reasonable, recorded checks on the rides a company arranges.

Duty of care in employee transport means the company takes **reasonable steps** to keep staff safe on the rides it arranges: drivers with valid **commercial licences**, vehicles with valid **permits, insurance, fitness and PUC**, safety equipment, **tracked trips**, night-drop rules, a written **incident procedure**, and **records** that show the checks were done. This is practical guidance, not legal advice.

- Source page: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/duty-of-care-for-employee-transport/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 1 November 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7)

## Key facts: duty of care

| Fact | Value |
|---|---|
| Driver | Commercial licence checked; briefed; rested |
| Vehicle | RC, insurance, permit, fitness, PUC valid |
| Trip | GPS on every vehicle |
| Records | Service and inspection records; incident log |

## What are the five areas?

The driver, the vehicle, the route and timing, incidents, and records.

## Where can I read the full guide?

This answer is part of our decision guide Duty of care in employee transport (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/duty-of-care-in-employee-transport.html), written for HR heads, admin, finance and purchase managers. The guide has an executive summary, tables, checklists and the questions to ask a vendor. Related questions from the same guide:

- Does outsourcing transport transfer duty of care? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/does-outsourcing-transfer-duty-of-care/)
- Which vehicle documents should a company check? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/vehicle-documents-to-check/)
- What safety equipment should a company car carry? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/safety-equipment-in-company-cars/)
- What happens after an accident on a company trip? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/what-happens-after-a-transport-accident/)

## Follow-up questions

**Is this legal advice?** No; check your obligations with your advisers.

**Can we see the records?** Yes, service and inspection records per car.

**Do you share a safety policy?** Yes, a written safety policy can be shared.

## About this answer

Shiv Shakti Tours & Travels is a GST- and MSME-registered taxi and car rental company in business since 2018, rated 4.9 on Google. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Not connected with other businesses of the same name elsewhere in India.

Sources: Owner-confirmed company facts (9 October 2026 questionnaires; 24 October 2026 packages; 30 October 2026 shift transport facts). · The decision guide Duty of care in employee transport (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/duty-of-care-in-employee-transport.html). · Terms and conditions (https://www.shivshaktitoursandtravels.in/terms-and-conditions.html): published rates and terms.