# How should the first transport invoice be checked?

**Short answer:** Line by line against trip records.

Check the first invoice **line by line** against trip records: every trip's **date, route, km and car**, the **pricing model** and km limit, **extra kilometres** at the per-km rate, **extras** such as tolls and parking, and the **cost-centre split**. Mistakes are corrected and the corrected invoice resent.

- Source page: https://www.shivshaktitoursandtravels.in/answers/transport-decisions/check-the-first-transport-invoice/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 1 November 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7)

## Key facts: first invoice

| Fact | Value |
|---|---|
| Lines | Date, route, km, car |
| Model | As in the contract |
| Extras | Tolls, parking, night terms |
| Errors | Corrected and resent |

## And later invoices?

Spot-check monthly with the km and trip summary; the scorecard tracks invoice accuracy.

## Where can I read the full guide?

This answer is part of our decision guide The first 90 days with a new vendor (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/first-90-days-with-a-transport-vendor.html), written for HR heads, admin, finance and purchase managers. The guide has an executive summary, tables, checklists and the questions to ask a vendor. Related questions from the same guide:

- What should happen in the first 90 days with a new vendor? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/first-90-days-with-a-transport-vendor-plan/)
- What must be ready before a new transport vendor starts? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/prepare-before-a-new-vendor-starts/)
- What usually goes wrong with a new transport vendor? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/common-problems-with-a-new-vendor/)
- Why run a pilot route before the full start? (https://www.shivshaktitoursandtravels.in/answers/transport-decisions/pilot-route-before-full-start/)

## Follow-up questions

**GST invoice?** Yes.

**Payment?** Bank transfer; credit period agreed per company.

**Excel backup?** Trip-wise records on request.

## About this answer

Shiv Shakti Tours & Travels is a GST- and MSME-registered taxi and car rental company in business since 2018, rated 4.9 on Google. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Not connected with other businesses of the same name elsewhere in India.

Sources: Owner-confirmed company facts (9 October 2026 questionnaires; 24 October 2026 packages; 30 October 2026 shift transport facts). · The decision guide The first 90 days with a new vendor (https://www.shivshaktitoursandtravels.in/corporate-transport-guides/first-90-days-with-a-transport-vendor.html). · Terms and conditions (https://www.shivshaktitoursandtravels.in/terms-and-conditions.html): published rates and terms.