# How can we reduce employee transportation costs through optimized routes?

**Short answer:** Fill seats, right-size vehicles and cut empty kilometres.

The biggest savings in employee transport come from filling seats and cutting empty kilometres. With Shiv Shakti Tours & Travels, that means right-sizing each vehicle to its route (a full Ertiga costs about ₹2.17 per seat per km against ₹3 for a full sedan), combining nearby pickup points, linking runs at shift change, and reviewing routes whenever headcount changes.

- Source page: https://www.shivshaktitoursandtravels.in/answers/employee-transport/reduce-employee-transport-costs/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 10 October 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7)

## Key facts: where the savings are

| Fact | Value |
|---|---|
| Fill seats | An empty seat costs the same as a full one |
| Right-size | Smallest vehicle that fits the route |
| Combine points | Fewer stops, shorter runs |
| Link shift runs | Drop the incoming shift and take the outgoing one home |
| Cut empty kilometres | Plan routes so vehicles do not return empty |
| Review routes | Whenever headcount or shifts change |
| Fixed monthly package | Makes the cost predictable |
| Rates | Sedan ₹12/km · Ertiga ₹13/km · Innova Crysta ₹18/km |

## What are the six main ways to cut cost?

Each one reduces either the kilometres driven or the number of empty seats.

- **Fill every seat** Group staff from nearby areas so each vehicle runs full.
- **Right-size each vehicle** Six staff fit one Ertiga (₹13/km) instead of two sedans (₹24/km).
- **Combine pickup points** Fewer stops shorten the run and the kilometres.
- **Link shift runs** One trip to the gate drops one shift and collects the next.
- **Avoid empty returns** Plan routes so vehicles carry staff in both directions where possible.
- **Review regularly** When staff join, leave or move, re-plan the routes.

## What does right-sizing save?

On a route with 6 staff, 40 km each way, twice a day: two sedans drive 320 km a day (₹3,840), one Ertiga drives 160 km (₹2,080). That is ₹1,760 a day saved on one route, at per-km rates.

See choosing vehicles by headcount and budget (https://www.shivshaktitoursandtravels.in/answers/cars-and-fleet/right-vehicle-for-employee-count-and-budget/) for the full worked example.

## How do we start a cost review?

Send your current routes, headcount per route and shift timings. We suggest a revised plan and show what it would cost at our rates, so you can compare.

See sharing locations for route planning (https://www.shivshaktitoursandtravels.in/answers/employee-transport/share-employee-locations-for-route-planning/).

## Follow-up questions

**Is a bus always cheapest?** Only for large groups along one corridor; for scattered or small groups, cars cost less.

**Do fuller vehicles make staff leave earlier?** Combining points adds some time; we balance seat use against how early staff must leave.

**Can you review our current transport plan?** Yes. Send your routes and headcount and we propose a plan to compare.

**Does a monthly package save money?** It makes cost predictable; savings come from the route plan itself.

**Can we set cost-reduction targets in an annual contract?** Yes, targets can be agreed in an annual contract, for example through route optimisation and right-sized vehicles.

## About this answer

Shiv Shakti Tours & Travels is a GST- and MSME-registered taxi and car rental company in business since 2018, rated 4.9 on Google. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Not connected with other businesses of the same name elsewhere in India.

Sources: Services and rates (https://www.shivshaktitoursandtravels.in/service.html): per-km rates and seats (the per-seat costs and the example are worked from these).