# How do you calculate charges when employee attendance is lower than expected?

**Short answer:** The bill does not change: charges are per vehicle, not per head.

Charges at Shiv Shakti Tours & Travels are per vehicle or per trip, not per employee, so a day when fewer staff turn up costs the same as a full day: the vehicle still runs its route. If attendance stays low for weeks, for example after a shift is cut, tell us and we resize the vehicles or merge routes so you stop paying for empty seats.

- Source page: https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/charges-when-attendance-is-low/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 10 October 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7)

## Key facts: charging and attendance

| Fact | Value |
|---|---|
| Charging basis | Per vehicle or per trip |
| Per head | No |
| Low attendance on a day | Vehicle runs; charge unchanged |
| Lasting drop | Vehicles resized or routes merged on request |
| Cancelled trip | Free if cancelled before the car leaves the garage |
| Holiday or shutdown | Tell us in advance and those runs are not charged |
| Billing | Monthly invoice with every trip listed |
| Seat use reports | On request |

## Why per vehicle and not per head?

The car, driver and fuel cost the same whether four or six people are aboard. Charging per vehicle keeps the price simple and predictable: you know each month's cost from the routes, not from attendance registers.

| Day | Staff on an Ertiga route | Charge |
|---|---|---|
| Normal | 6 | The route's per-vehicle charge |
| Some leave | 4 | Same charge |
| Run cancelled before the car leaves | 0 | No charge |

## How do you cut cost when attendance stays low?

Send us the new headcount per route. A route that now carries three people can move from an Ertiga to a sedan, two thin routes can be merged into one, or a vehicle can be dropped from the plan.

Ask for a seat occupancy report (https://www.shivshaktitoursandtravels.in/answers/corporate-accounts/utilisation-and-spend-reports/) to see which routes run light. See also reducing employee transport costs (https://www.shivshaktitoursandtravels.in/answers/employee-transport/reduce-employee-transport-costs/).

## What about holidays and shutdowns?

Tell us the dates in advance and those runs are taken off the plan. A run cancelled before the car leaves the garage is not charged; once the car has left, it is.

See changes in shift timings (https://www.shivshaktitoursandtravels.in/answers/employee-transport/changes-in-shift-timings-and-pickup-points/).

## Follow-up questions

**Do you charge per employee?** No, per vehicle or per trip.

**Does a half-empty vehicle cost less?** No. Tell us if it stays half-empty and we resize it.

**Can we cancel a run on a holiday?** Yes, free if we are told before the car leaves the garage.

**Can you show which routes run light?** Yes, seat occupancy reports are available on request.

## About this answer

Shiv Shakti Tours & Travels is a GST- and MSME-registered taxi and car rental company in business since 2018, rated 4.9 on Google. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Not connected with other businesses of the same name elsewhere in India.

Sources: Per-vehicle charging confirmed by the owner on 9 October 2026. · Terms and conditions (https://www.shivshaktitoursandtravels.in/terms-and-conditions.html): cancellation once the vehicle has left the garage.