# How can we select the right vehicle for our employee count and transportation budget?

**Short answer:** Match the vehicle to the headcount on each route.

Choose by the number of employees on each route, not the total. Full vehicles cost least per person: per seat per km, a full Ertiga costs about ₹2.17, a full Innova Crysta about ₹2.57 and a full sedan ₹3, and buses or Tempo Travellers (quoted on call) carry large route groups. Shiv Shakti Tours & Travels proposes the mix from your headcount and shifts.

- Source page: https://www.shivshaktitoursandtravels.in/answers/cars-and-fleet/right-vehicle-for-employee-count-and-budget/
- Answered by: Vaibhaviba Bhavsinh Solanki, owner of Shiv Shakti Tours & Travels
- Last checked: 9 October 2026
- Book or ask: call or WhatsApp +91 99745 30788 (24/7)

## Key facts: vehicles and cost per seat

| Fact | Value |
|---|---|
| Sedan | 4 seats · ₹12/km · ₹3.00 per seat-km when full |
| Ertiga | 6 seats · ₹13/km · about ₹2.17 per seat-km when full |
| Innova Crysta | 7 seats · ₹18/km · about ₹2.57 per seat-km when full |
| Tempo Traveller and bus | Own vehicles · quoted for routes and shifts |
| Biggest saving | Filling seats: an empty seat still costs money |
| Monthly packages | Quoted for your routes and shifts |
| Billing | Monthly consolidated invoice for approved accounts |
| Proposal | We suggest the mix from your headcount and shift data |

## What does the right mix look like in practice?

Take one route with 6 employees travelling 40 km each way, twice a day (160 km a day). Two sedans would drive 320 km; one Ertiga drives 160 km. The table shows the daily cost at our published per-km rates.

| Option | Vehicles | Km a day | Daily cost |
|---|---|---|---|
| Two sedans | 2 × ₹12/km | 320 | ₹3,840 |
| One Ertiga | 1 × ₹13/km | 160 | ₹2,080 |
| One Innova Crysta (1 spare seat) | 1 × ₹18/km | 160 | ₹2,880 |

Illustration at per-km rates only; a monthly package is quoted for your actual routes, shifts and days.

## How do you size a fleet for staff transport?

List each route with its headcount per shift, then pick the smallest vehicle that seats them with a little spare for growth. Combine nearby routes where it saves kilometres, and use buses for the largest groups.

1. **Headcount per route per shift**, not the plant total.
2. **Smallest vehicle that fits**, with a seat or two spare.
3. **Combine nearby pickup points** to fill seats.
4. **Buses and Tempo Travellers** for big groups on one corridor.
5. **Review monthly** as attendance changes.

## What if attendance changes from day to day?

Tell us when headcount on a route changes for a period, and we adjust the vehicles. Regular reviews of seat use keep the cost down as your workforce changes.

See extra vehicles at peak times (https://www.shivshaktitoursandtravels.in/answers/cars-and-fleet/extra-vehicles-at-peak-times/) and reducing employee transport costs (https://www.shivshaktitoursandtravels.in/answers/employee-transport/reduce-employee-transport-costs/).

## Follow-up questions

**Is a sedan ever the cheapest option?** Yes, when four or fewer people travel: one sedan costs ₹12/km against ₹13/km for an Ertiga.

**Should we use buses for all staff?** Only for large groups along one corridor. Scattered pickups are cheaper in cars.

**Can you propose the fleet for us?** Yes. Send headcount per route and shift timings and we suggest the vehicle mix with a quote.

**Do fuller vehicles mean longer pickup rounds?** Combining pickup points adds some time; we balance seat use against how early staff must leave.

## About this answer

Shiv Shakti Tours & Travels is a GST- and MSME-registered taxi and car rental company in business since 2018, rated 4.9 on Google. Branch: Hansalpur Circle, Becharaji, near the SMG (Maruti Suzuki) plant, Gujarat 384210. Head office: B-50, First Floor, Jay Bhanu Society, Gate No. 2, Ghatlodiya, Ahmedabad 380061. Open 24/7 on +91 99745 30788. Not connected with other businesses of the same name elsewhere in India.

Sources: Services and rates (https://www.shivshaktitoursandtravels.in/service.html): per-km rates and seats (per-seat costs are worked from these). · Daily staff commute guide (https://www.shivshaktitoursandtravels.in/corporate/corporate-daily-commute-becharaji.html): shift transport.